Executive Assistant

Job Title: Executive Assistant

Job Type: Permanent, Full-time

Business: Godrej Industries Group - Corporate

Location: Mumbai, Maharashtra, India

About Godrej Industries Group (GIG)

At the Godrej Industries Group, we are privileged to serve over 1.1 billion consumers globally through our businesses with market leadership positions in the consumer products, real estate, agriculture, financial services and chemicals industries.

About the Godrej DEI Lab

The Godrej DEI Lab empowers inclusion ecosystems both within and outside Godrej. The Lab provides strategic DEI guidance to the different businesses and facilitate enhanced internal collaborations and communication via a DEI advisory council, quarterly DEI updates, and DEI scorecards of the businesses. Externally, the Lab participates in projects that aim to create a wider DEI ecosystem in corporate India, and this includes activities such as hosting public events at Godrej headquarters, partnering with universities, think tanks and industry bodies on research projects, and experimenting with formats to create diverse employee pipelines for the future.

https://www.godrejindustries.com/

About the role

As Executive Assistant to the Head of DEI Lab, the incumbent will play a critical role in managing schedules, coordinating meetings, and handling communications with stakeholders. Key responsibilities include calendar management, overseeing travel arrangements, preparing reports, maintaining records, driver coordination, event management and managing confidential information with discretion. In addition, they will also be responsible for the admin of the DEI Lab team, and this includes invoicing, inventory and data backup management, and team co-ordination. This role ensures the Head can focus on strategic priorities without operational distractions.

Key Responsibilities

• Scheduling, Maintaining & Co-ordination of Appointments, Calendar Management, VMS etc. with both internal and external stakeholders
• Self-Correspondence including drafting letters
• Co-ordination of conference rooms, travel and stay arrangements
• Co-ordination and follow-ups with cross functional departments
• Handling department expenses, vendor payments & co-ordination with finance department
• Filing & maintenance of department records
• Handle any other appointments, and other non-business-related tasks, if needed.
• General correspondence and managing miscellaneous work on a day today basis
• Supporting the Department/s team in their day-to-day activities including coordination and follow up with different functions and basic excel preparation

Who are we looking for?

Education:

• Qualification in Secretarial Studies

Experience:

• 1- 3 years of relevant experience

Skills/ Knowledge Good to Have:

• Strong communication skills, both written and spoken
• Strong Stakeholder Management Skills
• Good interpersonal skills in one on one and group settings
• High energy, sincerity and keen willingness to learn
• Basic MS Office knowledge (Particularly Excel, Word and PowerPoint)
• Execution excellence, with end-to-end ownership
• Maturity and professionalism to effectively interact with senior leadership
• High degree of emotional and social awareness and the ability to manage stress well
• A commitment to diversity, equity and inclusion as a lens for making the world better

Whats in it for you?

Be an equal parent

Childcare benefits for the birthing parent, commissioning parent (in case of surrogacy) or adoptive parent, and their partners

• 6 months of paid leave for primary caregivers, flexible work options on return for primary caregivers
• 2 months paid leave for secondary caregivers
• Caregiver travel for primary caregivers to bring a caregiver and children under a year old, on work travel

Coverage for childbirth and fertility treatment

No place for discrimination at Godrej

Gender-neutral anti-harassment policy

Same sex partner benefits at par with married spouses

Coverage for gender reassignment surgery and hormone replacement therapy

Community partnerships and advocacy

Persons with Disability (PwD) care

We are selfish about your wellness

Comprehensive health insurance plans, as well as accident coverage for you and your family, with top-up options

Elder care for those who might need to extend support to senior family members

Preventative healthcare support

Outpatient Department (OPD) coverage, including vaccinations, dental, vision, etc.

Uncapped sick leave

Flexible work options, including remote working and part-time work

Mental wellness and self-care programmes, resources and counselling

Celebrating wins, the Godrej Way

Structured recognition platforms for individual, team and business-level achievements

Digital and offline instant recognition platforms

An inclusive Godrej

Before you go, there is something important we want to highlight. There is no place for discrimination at Godrej. Diversity is the philosophy of who we are as a company. And has been for over a century. Its not just in our DNA and nice to do. Being more diverse - especially having our team members reflect the diversity of our businesses and communities - helps us innovate better and grow faster. We hope this resonates with you.

We take pride in being an equal opportunities employer. We recognise merit and encourage diversity. We do not tolerate any form of discrimination on the basis of nationality, race, colour, religion, caste, gender identity or expression, sexual orientation, disability, age, or marital status and ensure equal opportunities for all our team members.

If this sounds like a role for you, apply now!

We look forward to meeting you.