Executive Assistant

ob Summary:

We are seeking a highly organized and proactive Executive Assistant (EA) to support Top Executives. The EA will be responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations. The ideal candidate must have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Immediate joiners preferred !!

Key Responsibilities:

1. Calendar & Meeting Management

• Manage and optimize the executives calendar, ensuring efficient scheduling.
• Coordinate meetings, appointments, and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
  

2. Communication & Correspondence

• Screen and prioritize emails, calls, and other communications.
• Draft, proofread, and edit documents, reports, and presentations.
• Act as the primary point of contact between the executive and internal/external stakeholders.
  

3. Travel & Logistics

• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Handle expense reports, reimbursements, and budget tracking for travel-related costs.
  

4. Project, Task Management & Reports

• Assist in planning and executing strategic projects and initiatives.
• Conduct research, gather data, and create reports as needed.
• Ensure deadlines are met and tasks are completed efficiently.
• Responsible for reports / MIS

5. Administrative & Office Support

• Maintain confidential records and files.
• Handle office supplies, invoices, and other administrative tasks.
• Support event planning and coordination for corporate functions.
  

Key Skills & Qualifications:

• Bachelors degree in Business Administration, Communications, or a related field (preferred).
• Minimum 10 years of experience as an Executive Assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other productivity tools.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of discretion and confidentiality.
• Ability to work under pressure and meet tight deadlines.
• Proactive, detail-oriented, and resourceful.
• Ability to adapt to changing priorities in a dynamic work environment.