Executive Assistant

Role & responsibilities

• Providing secretarial service to the management such as attending phone calls, typing letters, writing and distributing emails, organising papers and managing files, etc.
• Preparing various reports, minutes of meetings, and other documents as required by the departments manager.
• Coordinating and facilitating Manager calendar to arrange meetings, appointments, and conferences.
• Receiving, greeting, screening and managing visitors and phone calls.
• Receiving, screening, assessing, distributing, and maintaining incoming correspondence.
• Making travel arrangements in coordinating with other dept., preparing itineraries, compiling, and maintaining travel records and vouchers.
• Organizing and maintaining files and records
• Performing various executive and administrative assistances to in a confidential manner.
• Coordinate with the finance departments maintaining relevant reports for tracking.

Preferred candidate profile

• Minimum of 3-8 years of experience as an Executive Assistant or similar administrative role
• Experience supporting senior executives in a fast-paced environment
• Proven ability to manage complex calendars and coordinate logistics