Executive Assistant (Female)

Are You:

• Are you proactive in taking meeting notes?
• Skilled in drafting professional emails and handling vendor communication and negotiation?
• Experienced in travel management, event coordination, and ZOHO tools for documentation?

If you answered yes, we want to hear from you!

Vivre Panels is looking for a proactive and organized Executive Assistant to support our Directors and ensure smooth daily operations. This role will focus on administrative support, effective communication, and project coordination. The ideal candidate will have experience in providing high-level administrative assistance and thrive in a dynamic work environment.

Key Responsibilities:

• Manage Executive Schedules Organize calendars, appointments, and travel arrangements efficiently.
• Handle Communication Draft and manage emails, correspondence, and vendor interactions.
• Coordinate Meetings – Schedule meetings, prepare agendas, and take detailed minutes.
• Vendor & Travel Management – Communicate with vendors, negotiate contracts, and coordinate business travel.
• Event Coordination – Plan and execute corporate events and meetings seamlessly.
• Documentation & Reports – Use Adobe tools to create reports, presentations, and business documents.
• Maintain Confidentiality – Handle sensitive information with professionalism and discretion.

Eligibility Criteria:

• It is preferable to have a graduation degree in a relevant field.
• 2-7 years of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office and familiarity with Business Management tools like Zoho.

Languages preferred:

• English, Hindi, Any Northern Languages, and other Regional Languages

What We Offer:

• Salary by the 7th of Every Month
• Annual Performance Bonus Scheme
• Competitive Salary & Incentives
• Growth Opportunities
• A Collaborative Work Culture
• Flexible Timings
• Rewards & Recognitions
• Company-Sponsored Events
• Refer A Talent Scheme
• 10 Paid Leaves
• 12 Festive Calendar Holidays

At Vivre Panels, we are committed to fostering a high-performing team that thrives on collaboration and innovation. As a leader in the building materials industry specializing in Wall Panels, Laminates, and related products, we are expanding rapidly and seeking an Executive Assistant who can support our growth and success.

This role is perfect for a detail-oriented professional who excels in a fast-paced environment and enjoys helping executives achieve their goals.