Assistant Facilities Manager

Assistant Facilities Manager
Work Dynamics

What this job involves:

Leading daily Facility operations

Are you a seasoned facilities expert with solid leadership skillsWorking with a team, you ll manage the daily client activities for the assigned property or facility. Likewise, you will implement building procedures and performance measures and ease the path for compliance with these. You ll also boost on-site operations by promoting best practices and developing better processes. On top of these, you ll be at the helm of property safety by encouraging adherence to health and safety standards.

Getting the clients thumbs up . You should be mobile and capable of working anywhere because you will perform daily check-ins around the front office and lobby to ensure high standards. Whatever mix-ups or jams that you spot, you should be quick to figure out the best repairs. Your input and ideas will be sought to help steer the team in directions that help make the facility perform at its best.

You ll be working frequently with clients

that s why you ll need to build strong relationships with them. You ll be expected to proactively make sure that the clients expectations are always met. You ll also serve as the main point of contact for any facilities-related concerns.

Keeping an eye on contracts and the budget

In this role, as a AFM / Site Lead you will take charge of the site s budget, accounting and financial operations. You ll also coordinate with vendors and suppliers to ensure that they comply with the procurement processes and deliver quality work practices according to the contract and budget.

Fostering teamwork and excellence

Teamwork has always been our secret recipe for success, and the ideal candidate should stand up for this core value. As the person in charge, you will support our people s growth and development through training and coaching sessions. You ll also uphold a culture that thrives on collaboration, cooperation and performance excellence. Furthermore, you ll ensure that the team is constantly motivated, and that trust and work ethics prevail among members.

Preparing and submission of MMR

Preparing daily report and sharing with client

Ensure all JLL POs are in place before executing jobs

Ensure all monthly reports are shared in time

Review of incident report before sharing with client

Ensure JLL Tools ( E Fit ) implementation and track closures

Ensure all data is uploaded in CMMS as per timelines

Ensure all RM related activities are monitored

Ensure to have weekly meetings with team and share MOM

Close monitoring of tickets and ensure closed within TAT

Ensure fa ade cleaning and water tank cleaning is completed as per schedule

Closely monitor PPM activities and ensure completion as per schedule

Approving invoices in CAAPS with necessary evidence

Review of pantry and HK, PH consumable and ensure there are no shortages and internal transfer of material

Working on Site SLA/KPI and ensure submission is done on time

Ensure risks are always highlighted and taken care.

Ensure all Audit and compliance documents are updated and available for review as required by client.

Ensure 52 weeks calendars is updated and evidence are shared as per timelines.

Putting safety in your hands

First things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits. Likewise, the mailroom, front office and housekeeping all fall into your realm.

Sound like youTo apply you need to be:

Adept at facilities management - Graduation in Hotel Management / Hospitality Expert and having eight years + experience in facilities management with min 2 years working as Site Lead / Site SPOC with a working knowledge of occupational safety, and exposure to managing 24x7 operations site / BPO set up may also give you leverage in getting the job. You must also have a solid background in contract management, budget supervision, customer service and stakeholder engagement. Highly analytical and engaging

The ideal candidate can effectively resolve complex issues through quantitative methods and holistic approaches.

You ll also need to be a goal-oriented manager who is an expert in health and safety requirements, vendor management and property technical systems management. You ll spend a lot of time working with different kinds of people that s why strong verbal and written communication skills are essential. Think you can ace this jobApply now and let s discuss!

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

If this job description resonates with you, we encourage you to apply even if you don t meet all of the requirements. We re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.