Facilities Executive

Monitoring of Housekeeping related activities
Arrangement of all consumables and supplies for Client / any visits
Preparing the Daily/Weekly and Monthly reports
Interacting with the service & supply vendors.
Undertake daily facility rounds and find out snags and raising proactive tickets for the same
Effectively manage service provider teams to ensure an on time deliverable system.
Routinely Inspect all services to ensure performance measures are being maintained and make the
service score cards.

Client/Stakeholder Management
Proactively engage stakeholders to ensure that on site client s expectations are met though
high levels of customer service

Build and develop effective client / stakeholder relationships across multiple levels of the
organisation
Proactively understand the customers/ employees needs and act on them before being
requested
Maintain high standards of housekeeping of facility
Improvements in the office aesthetics and operations as per need

Finance Management
Accurate billing and invoicing
Adherence to the monthly forecast
Invoice management.

Procurement & Vendor Management
Work on getting quotations as per site need
Sharing indents for monthly material supply
Zero stock out of situation

Other Key Activities
Collecting all documents from the vendor for compliance audit
Developing interesting & fun user engagement activities
Signage / Poster making for site awareness.
Managing ad hoc vendors.