Info Edge India is Hiring || Facility and Admin Role || Hyderabad

Job Description - Facility & Administration Role - Hyderabad

1. Supervising and managing day-to-day operations like facilities, general administration, security, transport, events, guest hospitality, technical & infra projects, EHS and soft services but not limited to the aforesaid scopes.
2. Ensuring that the facility is fully operational with all utilities functioning properly.
3. Approaching vendors for estimate doing comparison for new procurements.
4. Coordinating with building authorities for parking, building Water, building maintenance, Lifts for all the branch offices.
5. Look after all the maintenance issues in terms of plumbing, electrical, carpentry works.
6. Ensure all the vendor service agreements are in place.
7. Assist in arrangement of events like conferences, training programs, parties, picnics for internal staffs etc.
8. Conducting of health check-up for MEP (HVAC, UPS, Lighting System, Plumbing Systems etc.,), CCTV and fire equipment’s like Fire/Smoke detectors, Fire Panels, Fire Extinguishers, Fire Hydrant, Sprinklers etc for within office as well as building premises.
9. Processing of important utility bills like Telephone/Electricity and ensure timely payments for hassle free services.
10. Visiting to electric boards in case of discrepancy like meter reading correction, payment updates, power disconnection, billing amount etc.
11. Oversee the preparation, analysis, negotiation, and review while setting up of new office infrastructures.
12. Execution of documentation during new office projects like Vendor Registration, payment follow ups, preparing PO/WO drafts, interior work time schedule etc.
13. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
14. Organize and supervise other office activities like disposals, renovations, shifting & event planning etc.
15. Coordinating with PRI/ISP line vendors.
16. Preparing annual budget, provisions & MIS data for all branch offices.
17. Preparing HC/space data.
18. Branch head meetings &working on their feedback/queries.
19. Coordinating with HR for Staff welfare and engagement activities.
20. Validating the Office assets and maintain inventory.
21. Arrangements to be made for the internal staffs for Hotel accommodation & Cab booking.
22. Coordinating with the landlord for fire/life safety drills.
23. Developing policies, processes, RAMS and procedures as appropriate.
24. Manage large scale strategic facility setup and expansion initiatives based on business requirement, ensuring the overall program delivery to the appropriate quality, time and budget.
25. Manage the planning and organization of multiple internal business initiatives like leadership conclaves, employee training programs, town halls, off-sites etc.
26. Liaising with Govt. Authorities & Property owners to ensure facilities related statutory requirements are fully complied.
27. Liaising with landlords for executing, renewing rent agreements and ensuring on time monthly rental payments.
28. Closely work with all key stakeholders including business heads to deliver their critical business needs.
29. Helping the organization with cost reduction initiatives.
30. Supporting the business continuity plan.
31. Ensure customer delight is assured at all the situations.

Qualifications, Experience and Skills

• Any graduate from a reputed institution with good exposure to facilities & administration management.
• 6 to 8 years of demonstrated managerial experience by leading the entire administrative, facilities, and security function in large and reputed global organizations, preferably IT/ITES companies.
• Ability to handle multiple offices in different locations.
• Should have extensive working knowledge of MS Office.
• Problem solver, decision maker & team leading abilities.
• Should have good exposure in end-to-end facilities & administration, security, transport, budgeting, process management, housekeeping, compliance, EHS, space utilization, general administration, internal and external audits.
• Excellent verbal, presentation, and written communication skills & interpersonal skills.
• Any additional certifications in the same stream will be preferred.