Admin Executive

As an Admin Executive, the selected candidate will be responsible for overseeing the reception and various office administrative operations within the organization. This role demands a strategic and hands-on approach to managing office requirements, logistics, housekeeping, visitor management & some secretarial work.

Role & responsibilities

• Manage reception including calls, attending guests, visitor entries, maintaining registers & records.
• Manage office supplies inventory and place orders as necessary.
• Coordinate activities & operations to ensure efficiency & compliance with company policies.
• Set protocols & supervise Housekeeping to maintain premises in perfect condition.
• Support HR with recruitment processes, including scheduling interviews & onboarding new hires.
• Support stores, procurement & sales team to coordinate & manage logistics.
• Organize and schedule meetings, appointments, and travel arrangements for senior executives.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Handle & manage requests and queries from senior managers.

Skills & Personal Attributes:

• Strong interpersonal and communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Verbal & Written Communication and Microsoft Office Suite.
• Attention to detail and strong organizational skills.
• Ability to handle confidential information with discretion.
• Problem-solving and conflict resolution skills.
• High level of integrity and professionalism.
• Empathetic and approachable demeanor.
• Strong work ethic and commitment to continuous improvement.

Working Conditions:

The selected candidate will typically work from our Pune research & development centre, within regular business hours. Some travel may be required for recruitment events, training sessions, meetings at other company locations, and off-site activities. The role may sometimes require evening or weekend work to meet deadlines or attend events.