Administration Executive

As an Admin Executive, the selected candidate will be responsible for overseeing the reception and various office administrative operations within the organization. This role demands a strategic and hands-on approach to managing office requirements, logistics, housekeeping, visitor management & some secretarial work.

Role & responsibilities:

• Manage reception including calls, attending guests, visitor entries, maintaining registers & records.
• Manage office supplies inventory and place orders as necessary.
• Coordinate activities & operations to ensure efficiency & compliance with company policies.
• Set protocols & supervise Housekeeping to maintain premises in perfect condition.
• Support HR with recruitment processes, including scheduling interviews & onboarding new hires.
• Support stores, procurement & sales team to coordinate & manage logistics.
• Organize and schedule meetings, appointments, and travel arrangements for senior executives.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Handle & manage requests and queries from senior managers.

Skills & Personal Attributes:

• Strong interpersonal and communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Verbal & Written Communication and Microsoft Office Suite.
• Attention to detail and strong organizational skills.
• Ability to handle confidential information with discretion.
• Problem-solving and conflict resolution skills.
• High level of integrity and professionalism.
• Empathetic and approachable demeanor.
• Strong work ethic and commitment to continuous improvement.

Working Conditions:

The selected candidate will typically work from our Mumbai office within regular business hours. Some travel may be required for recruitment events, training sessions, meetings at other company locations, and off-site activities. The role may sometimes require evening or weekend work to meet deadlines or attend events.