Administration Executive

Executive Administration

Executive Administration, who must be a self-motivated, energetic, resourceful individual is required to assist supervisor or Admin Manager in day-to-day admin deliverables at site level. The ideal candidate will be adept at managing responsibilities in the areas of travel and transport, housekeeping & facilities management, cafeteria, local inventory purchase and management.
Responsibilities and Duties

Key Responsibilities:

• Assist in coordinating and planning transport of employees in various shift hours.
• Manage travel & stay arrangements for employees & management team.
• Responsible for safety and security of all sites and employees
• Responsibility of overseeing team of security guards, housekeeping, drivers, etc. to ensure site is maintained with the best standards.
• Site level inventory purchase and maintenance within budgeted range - Maintain consumables inventory like stationery, tea/coffee vending machine, toiletries, grocery, gift items, awards etc.
• Responsible for monitoring, managing all facilities related issues including all repairs and maintenance works.
• Coordinate with both virtual and in-person in vendors and ensure timely reporting of administrative expenses and bills.
• Support in execution of all company and HR activities.
• Work in close conjunction with Admin, HR and Finance teams to ensure seamless employee experience at the site.

Qualifications:

• Bachelor’s degree required
• Minimum of 3-5 years of hands-on experience in Administration including travel & transportation, inventory purchase & maintenance, billing & reporting and housekeeping & facilities management.
• Basic computer skills with knowledge of word, PowerPoint and Excel
• Good communication skills, with the ability to get tasks done in a timely and efficient manner.
• Resourceful, meticulous attention to detail and the ability to manage multiple tasks within budgeted range.
• Proven ability to work autonomously and under pressure, with a proactive approach to problem-solving.

Must Have Competencies:

• Resourcefulness: The ability to manage execution of events with cost efficiency and timeliness
• Communication Skills: Good verbal and written communication skills for effectively conveying information with stakeholders.
• Collaboration: The capacity to work collaboratively with cross-functional teams, including local HR team and managers
• Problem-Solving: Proactive problem-solving skills to identify challenges or issues in tasks and address them.
• Adaptability: The ability to adapt to changing priorities, situations, and organizational needs, while remaining flexible and resilient in the face of challenges.
• Attention to Detail: Meticulous attention to detail to ensure the smooth planning and execution of tasks.