Administration Executive

OVERVIEW OF THE PROFILE

We are seeking an experienced and highly organized Administrative Executive with a demonstrated track record in efficiently managing the travel desk, negotiating with hotel and travel agents for competitive prices, overseeing facility management with a keen eye for aesthetics, and successfully coordinating various company events. The ideal candidate should possess strong interpersonal skills, attention to detail, and the ability to multitask in a dynamic work environment.

FUNCTIONAL RESPONSIBILITIES

1. Manage the end-to-end travel desk operations, including booking flights, hotels, transportation, and handling visa arrangements for employees and clients.
2. Negotiate and collaborate with hotel representatives and travel agents to secure the best possible rates and packages for corporate travel and accommodation.
3. Oversee facility management, ensuring the office environment is well-maintained, aesthetically appealing, and equipped with necessary amenities and supplies.
4. Conduct regular inspections to assess and address any maintenance or aesthetic concerns, coordinating with relevant vendors and service providers as needed.
5. Plan, organize, and execute company events, including conferences, seminars, workshops, and team-building activities, ensuring a seamless and memorable experience for participants.
6. Coordinate with various internal departments to ensure smooth execution of events, including managing budgets, timelines, and logistics.
7. Maintain comprehensive records of travel arrangements, facility management tasks, and event-related activities, ensuring accurate documentation and timely reporting.
8. Implement and adhere to company policies and procedures related to travel, facility management, and event coordination, ensuring compliance with organizational standards and regulations.
9. Continuously evaluate and improve administrative processes to enhance efficiency, cost-effectiveness, and overall employee experience.

REQUIRED SKILL SET

1. Minimum of 7 years of experience in administrative roles, with a strong focus on travel management, facility oversight, and event coordination.
2. Proven negotiation skills and the ability to establish and maintain productive relationships with hotel representatives, travel agencies, and event vendors.
3. Strong organizational and multitasking abilities, with a keen attention to detail and a commitment to delivering high-quality results.
4. Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams, external vendors, and stakeholders.
5. Proficiency in using relevant software and tools for travel booking, facility management, and event planning.
6. Demonstrated leadership capabilities and the ability to work both independently and collaboratively in a fast-paced environment.
7. A creative mindset with the ability to suggest and implement innovative ideas for enhancing travel experiences, facility aesthetics, and event arrangements.

EDUCATIONAL QUALIFICATION

1. Bachelor's degree in business administration, hospitality management, or a related field. Additional certifications in travel management, facility management, or event planning are a plus.

PREFFERED WORK EXPERIENCE

• Preferable if candidate has experience of 7-8 years.

Compensation As per the industry Standard.

* Job Location : Hyderabad, Hitech city
* Payroll: Direct client payroll
* Job Type: Fulltime Permanent position

Please go through the complete JD and If you are interested and comfortable with the JD, then kindly acknowledge and revert with your updated resume.

--

Best Regards,

Sneha Jha

HRD