Administration Manager

Key Responsibilities:

1. Office Management:
• Ensure all necessary office arrangements are made for senior management, mid-level, and low-level staff, considering their individual needs and preferences.
2. Legal Compliance:
• Draft and maintain licenses and agreements, ensuring compliance with all legal requirements.
• Keep abreast of changes in housing regulations and implement necessary adjustments.
3. Leave and Licensing:
• Handle documentation, verification, drafting, and adherence related to leave and licensing, ensuring all records are up-to-date and accurately maintained.
4. Communication:
• Communicate any shortfalls in accommodation to the Head of Department (HOD).
• Develop and maintain effective communication channels with staff to address their accommodation-related concerns.
5. Upkeep and Maintenance:
• Ensure proper upkeep of accommodation properties and licensing agreements.
• Conduct regular inspections to identify and resolve maintenance issues promptly.
6. Financial Tracking:
• Track and monitor rent payments and expenses due for vendors.
• Prepare and manage budgets for accommodation-related expenses.
7. Hygiene and Safety:
• Ensure proper maintenance, hygiene, and safety standards of all accommodation properties.
• Implement regular safety drills and hygiene inspections.
8. Vendor Management:
• Coordinate with external vendors and service providers to ensure timely and quality services for accommodation needs.
9. Reporting:
• Prepare regular reports on accommodation status, issues, and financials for review by senior management.
10. Staff Training:
• Provide training and guidance to staff on accommodation policies and procedures, ensuring a high standard of living conditions.

Qualifications:

• Proven experience in accommodation management, especially in a hospitality or similar setting.
• Strong understanding of legal requirements for licenses and agreements.
• Experience in leave and licensing documentation, verification, and adherence.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and problem-solving skills.
• Proficiency in using relevant software and tools for tracking and monitoring.

Preferred Skills:

• Experience in the hospitality industry.
• Knowledge of safety and hygiene standards.
• Ability to work independently and as part of a team.
• Experience in budget management and financial tracking.
• Strong negotiation and conflict resolution skills.