Administration Manager

Company Name: Saturo Technologies Pvt. Ltd.

Website: https://www.saturotech.com

Position: Administration Manager 

Mode of Interview: Face to face Interview

Job Location: Pune, Hinjewadi Phase-1(WORK FROM OFFICE)

Job description:

We are looking for a highly skilled and experienced administrative person to provide administrative support to our team. The successful candidate will be responsible for managing day-to-day administrative tasks, providing exceptional customer service, and ensuring the smooth operation of our office.

Role & responsibilities:

1. Administrative Support: Provide administrative assistance to the team, including general administration that includes Operational, Facility and Property Management, Transport Management, Canteen Management,Inventory/Vendor Management. Handling entire scope of Housekeeping

• Oversee the Facility and Housekeeping in overseeing day-to-day office operations, ensuring all infrastructure is well-maintained.
• Daily management of Company assets, Parking Area, Pantry Canteen, and stationery.
• Planning of Monthly and annual maintenance activities.
• Conducting Audit and logistics arrangements.
• Day to Day administration activities and follow-ups.
• Set up workspace for the clients.
• Be accountable and take ownership of tasks until completed.
• Maintain databases for relevant activities.
• Supervise facility by coordinating among the essential teams of Building Management Services, Security, Housekeeping, Catering and Cafeteria Management, Printing & Stationery, Executive Assistance and Pantry Services and any other administrative cell or service pertinent to your respective office.
• Have sound knowledge of statutory compliances that apply to your office and ensure they are adhered to.
• Keep your reporting head updated on a regular basis of all administrative activities of your responsibility.
• Have sound crisis management skills and ensure situations are well managed such as fire drills, transport arrangements in case of heavy rains, medical arrangements in case of emergencies etc.

2. Office Management: Manage the day-to-day operations of the office, including maintaining supplies, equipment, and management and generation of reports - weekly, Quarterly, and annually. Responsible for Procurement and inventory management of stationery , housekeeping consumables, pantry consumables
3. Communication: Vendor Management, Negotiation with the vendors, ensuring smooth services, cordinate with various internal external stakeholders in an effective manner
4. Scheduling: Ensuring travel arrangements for the team, Car and Hotel booking for employees and guests, co-ordination with employees, guests/customer representatives. Food arrangement for guests during their visits at office. Periodic Repairs and maintenance of facility
5. Data Entry: Timely invoice processing of related services and ensuring payments as per decided credit terms
6. Record Keeping: Maintain accurate and up-to-date records, company documents, and other sensitive information. Maintain AMC - traking of verious services as per schedules. Responsible for contractual employee agreement renewal, Housekeeping, , time office mansgement etc
7. Customer Service: Provide exceptional customer service to internal and external clients. Responsible to handle related audits and legal compliance, Govt. compliances