Executive Assistant

Role & responsibilities :

• Manage emails, information, and other communications; answer where possible highlight and priorities those that need director attention
• Plan and maintain Directors calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all his meetings
• Act as follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
• Type up notes, emails, presentations and reports; circulate and file information effectively
• Book transport and accommodation as and when required
• Attend Senior Leadership Team meetings, off-site quarterly days and other strategic meetings to take notes and action points
• Working alongside our Sustainability Champions to identify and implement ways to reduce waste and increase efficiency throughout the business
• Maintain RPMs, administrative systems, database and server protocols.
• Collaborate effectively with all staff, clients, and suppliers
• Provide good relationship management with the client
• Deliver timely and outstanding client satisfaction

Preferred candidate profile

• Previous EA experience at CEO/Director level for
• Exceptional organizational skills of self and others and ability to work without supervision
• Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
• Use polished communication skills both verbal and non-verbal to influence and persuade
• Focus on business priorities and all functions to ensure client and other stakeholder satisfaction
• Ability to remain calm under pressure and manage conflicting priorities
• Strong Microsoft Skills for common apps
• Ability to take and record accurate notes/minutes in complex meetings
• Accountable and committed to the task in hand
• Constantly consider where we can ‘do better’ – be enterprising
• With integrity, honesty and openness
• Always act in the best interest of the client
• Approachable to clients and colleagues
• Excellent communication and interpersonal skills at all levels
• Open to new ways of doing things
• An ability to manage time and workload efficiently
• Willing to do whatever it takes to get the job done

Perks and benefits

Performance based incentives