Executive Assistant To Director

Experience: 48 years relevant experience

Qualification:

• Graduation (Masters Degree or Secretarial Course preferred).
• Excellent skills in correspondence, Excel, and data analysis.
• Exceptional communication skills in English (written and verbal).

Preferred female candidate only. Strictly for Kolkata based Applicants only.

Office Timing-10am-7pm

Key Responsibilities:

1. Calendar & Appointment Management

• Manage and maintain the Directors calendar, schedules, and appointments.
• Arrange and coordinate meetings, seminars, events, and conferences.
• Ensure timely reminders and preparation for scheduled engagements.

2. Team & Business Coordination

• Liaise with team members to gather reports and documents.
• Ensure tasks are completed as per business requirements.
• Provide necessary information and updates to Business Heads.

3. Travel & Logistics Management

• Arrange domestic and international travel, including flight bookings, visas, accommodation, and ground transportation.
• Book hotels, guest houses, and cabs as per travel schedules.

4. Financial & Vendor Coordination

• Arrange and coordinate business meetings with bankers, financial institutions, and vendors.
• Assist in financial documentation and record-keeping.
• Prepare and maintain the Directors expense reports.

5. Documentation & Reporting

• Prepare projection sheets, business reports, and project-based work documents.
• Handle correspondence, maintain records, and ensure document confidentiality.
• Prepare and implement business plans aligned with organizational growth strategies.

6. Communication & Liaison

• Act as the point of contact for internal and external stakeholders.
• Ensure seamless communication between the Director and other departments.
• Handle independent correspondence and maintain confidentiality.

7. Special Assignments & Strategic Support

• Manage special projects assigned by the Director.
• Support the organizations growth and development initiatives.
• Perform any other duties as assigned by management from time to time.

8. Personal Assistance to the Director

• Handle personal tasks and assignments for the Director as required.
• Ensure smooth execution of both professional and personal commitments.