Executive Assistant To Director

Key Responsibilities:

Willing to travel if required

• Executive Support: Assist the Director with day-to-day administrative tasks, including scheduling meetings, managing calendars, preparing documents, and handling phone calls and emails.
• Communication: Act as a liaison between the Director and internal/external stakeholders. Prepare communication materials, including reports, emails, and presentations.
• Document Management: Maintain and organize files, records, and documents in an efficient manner, ensuring easy retrieval and confidentiality.
• Meeting Coordination: Coordinate meetings, conferences, and travel arrangements for the Director. Prepare agendas and follow up on action items.
• Research & Reporting: Conduct research on various business-related topics, prepare reports, and present findings to the Director for decision-making.
• Project Assistance: Assist in the planning, execution, and monitoring of key projects, ensuring deadlines and milestones are met.
• Event Planning: Support in organizing events, conferences, and company-wide meetings as required by the Director.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Ad Hoc Duties: Perform other duties as required by the Director to ensure smooth business operations.

Qualifications:

• Education: Bachelors degree in Business Administration, Management, or a related field.
• Experience: 3+ years of experience in an administrative or executive assistant role, preferably supporting senior management or directors.

• Skills:
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and tasks with attention to detail.
• Professional demeanor and discretion with sensitive information.
• Ability to work independently and as part of a team.