Head Contracts (PAN India)

Job Summary:

The Pan India Head Contracts will oversee all contractual functions for real estate projects across the country. This strategic leadership role involves managing the end-to-end tendering process, contract negotiations, vendor management, and risk mitigation. The position ensures alignment with organizational objectives, legal compliance, and cost-effectiveness, contributing to the successful execution of real estate projects.

Key Responsibilities:

1. Tendering and Bid Management:

• Lead the end-to-end tendering process, including preparation, evaluation, and finalization of tenders for contractors, consultants, and suppliers.
• Develop comprehensive Request for Proposal (RFP) and Request for Quotation (RFQ) documents tailored to project requirements.
• Evaluate bids and proposals, ensuring technical and financial alignment with project objectives.
• Participate and closely monitor the tendering process and initiating commercial discussions
• Negotiate, Finalize & Award alternate Contracts. Handle the entire Tender Cycle
• Conduct pre-bid meetings and provide clarifications to bidders.

2. Contract Drafting and Negotiation:

• Review of Breakdown of BOQ - Pre-Contract & Post - Contract Award
• Draft, review, and negotiate contracts for construction, procurement, consultancy, and vendor services.
• Ensure contract terms are legally compliant and commercially favorable.
• Manage amendments, variations, and renewals of existing contracts.

3. Pan-India Coordination:

• Collaborate with regional and project teams to address localized challenges in tendering and contracting.
• Standardize tendering and contracting processes across all regions to ensure consistency and efficiency.

4. Vendor and Stakeholder Management:

• Develop and maintain a robust network of contractors, vendors, and consultants.
• Manage contractors and ensure that all contractual responsibilities are met, including identifying risks and managing performance.
• Ensure that contractors subcontracting arrangements are supported by written subcontracts, and only hire a subcontractor who possesses the requisite abilities and resources to safely complete the task within the scope of the subcontract.
• Identify & Shortlist best possible Contractors by studying their Capacities & Capabilities.
• Ensure contracts compliance with contractual terms & conditions, highlight any gap
• Evaluation & Response to Contractual Claims.
• Evaluate vendor performance and ensure adherence to contract terms and project timelines.
• Build strong relationships with internal stakeholders to align tendering and contracting strategies with organizational goals.

5. Risk Management and Compliance:

• Identify and mitigate risks associated with tendering and contractual processes.
• Ensure compliance with legal and regulatory requirements, including RERA, environmental norms, and local by-laws.
• Handle disputes and claims, working closely with legal teams and external counsel when required.
• Review & propose necessary contractual amendments to the draft conditions of contract
• Liaise with Accounts for payment recommendations
• Review contracts, analyses, mitigate risk, and prepare time cost claims.
• Evaluate Claims, Negotiate & Finalize Variation Work Amendments
• Coordinating with Planning Team to identify the Project Timelines & Deliverables.

6. Cost Control and Optimization:

• Ensure cost-effectiveness by negotiating favorable terms with vendors and contractors.
• Monitor budgets and control costs across all tendering and contracting activities.
• Coordinating with Cost Management Team for detailed Project Budgeting.
• Coordinating with Design Team to ensure Contract Package Tenders are released on time.
• Identify levels for negotiations and lead commercial interactions to award Contracts as per Project Plan.

7. Team Leadership and Development:

• Build and lead a high-performing team of professionals in tendering and contract management.
• Provide training and mentorship to ensure the team stays updated on industry trends, legal requirements, and best practices.
• Foster a culture of excellence, accountability, and collaboration.

8. Performance Monitoring and Reporting:

• Establish KPIs to measure the efficiency and effectiveness of tendering and contracting processes.
• Regularly report to senior management on key metrics, including cost savings, vendor performance, and risk mitigation efforts.