DEPARTMENT HEAD - MATERIALS

KRA1

Material procurement : Ensure effective Procurement of material services as per Plant requirement

Plan Procurement for and finalize purchase orders for Engineering Stores spares, regular consumables, maintenance items other Misc. items
Review evaluate comparative statements and complete preliminary negotiations with vendors
Provide all required inputs to seniors for approval to finalize orders as per delegation manual
Review pending PR POs with users for its priority so that required material should reach for desired job with min. cost
Ensure adherence to SOP in the system. Develop market intelligence system on price trends
Regularly monitor Salt handling keep availability of quality salt stock at all the time
Establish systems for close monitoring of ordering, receipt and storage

 

KRA2

Works and Job contract : Effectively manage work and job contracts

Ensure timely floating of enquiry for getting quotations and follow-up to expedite the quotations
Review evaluate the comparative statement negotiation after considering users concerns and finalize the order as per departmental recommendation delegation manual for finalization of contract by FH FC
Coordinate with User department, P A Dept. and contractor for execution of work smoothly and within the time schedule
Development of the contractor for mutual benefits
Timely finalize cost effective annual transport contract by following the procedure laid down as per delegation manual

 

KRA3

Vendor development : Focus on vendor development/building relationship with suppliers

Establish Vendor selection Process in the unit
Manage development of new vendor for cost reductions and improved quality
Conduct Vendor evaluation as per delegation manual if required, by making visit at vendor s site to ensure their technical financial strength
Ensure registration of new vendors / contractors
Develop ensure proper vendor rating system
Monitor performance and analysis of vendors in terms of their timely delivery, quality of material with best price
Continuously review the vendor data base
Establish systems for close monitoring of ordering, receipt and storage

 

KRA4

Inventory control : Ensure proper inventory control and disposal of surplus scrap materials.

Ensure safe storage and easy accessibility of material in the stores so that the material can preserved to have maximum life
Monitor all the stores functions regularly to identify any kind of non-compliance
Ensure reduction in lead time of procurement
Explore possibility of inventory at vendor site (VMI)
Regularly review raw material, auxiliary material and packing material inventory level and in case of deviation bring it to the ideal level
Implement other inventory control techniques like Selective Inventory Control, Just in Time, etc
Explore possibility to cover more item under annual rate contracts
Fix ideal inventory for Min-Max items based on the criticality, consumption availability of materials in consultation with user department
Ensure periodical review of re-order level and re-order qty. based on consumption and lead-time
Ensure proper storage housekeeping of materials

 

KRA5

Scrap Management : Timely disposal of scrap obsolete inventory and maximum scrap realization

Circulating list of all identified obsolete items to group units to check for its requirement at their end
Taking approval from competent authority for floating enquiry to all interested buyers, negotiate finalize sale deed on best-negotiated price
Ensure fast disposal of obsolete inventory to avoid further deterioration of materials, to reduce the inventory carrying cost and better utilization of space
Investigate all scrap material for its reusability
Float enquiries across channels to get max interested offers
Finalize scrap sale order by calling all buyers on for negotiation to get maximum price
Ensure strict follow up for timely lifting of ordered quantity

 

KRA6

Inbound Logistics : For Raw Material, Auxiliary Material Engineering spares

Ensure timely finalization of cost effective annual transport contracts for all raw material, packing, engineering stores spares by following the procedure as per delegation manual.
Periodic performance evaluation of transporters
Ensure safety during transportation of all in-bound material.
Periodic review of transport contracts based upon fleet availability in market as well for diesel price escalation.

 

KRA7

System Management (Safety, Sustainability WCM): Direct and monitor to ensure adherence of statutory compliance related to Safety, Health and Environment Sustainability. Ensure implementation of systems ISO, WCM procedures

Arrange Development of Computerized MIS for effective information flow and timely effective managerial decision
Ensure implementation of periodic sustainability audits as directed by Sustainability Cell
Adopt and ensure implementation of WCM Practices
Ensure accident free operations/ Maintenance and ensure compliance of all safety requirements as stipulated by the Factories Act environment related statutory requirements within the department
Percolate safety awareness in the department by interaction
Ensure all team members are aware of the Factories Act requirements

 

KRA8

Process Improvement Statutory Compliances : Ensure compliances of relevant statute of the Department as well as implementation of relevant CFD SOPs

To ensure compliance related to used oil storage and disposal
To ensure compliances related to E-Waste disposal storage.
To ensure inclusion of labour other compliances in contracts awarded.
Ensure deployment of relevant CFD SOPs
Ensure implementation of delegation manual

 

KRA9

People Development :
Maintain a congenial work culture by effective management of people to improve productivity, growth motivation levels of employees to institutionalize best organizing practices in the Unit

Set performance targets KRAs and conduct performance assessment, training need identification of team members and communicate role clarity to each one
Maintain discipline and grievance handling of the team
Inculcate in team the group values/policies/ vision/ mission objectives
Motivate employees for stretch targets through team building and two-way communication
Co-ordinate with HR Team for monitoring the development of team
Recommend trainings for skill development and ensure development of team members
Plan for career development for subordinates
Oversee the training is being given to identified persons for reducing skill gap
Develop the team members for Talent Retention
Provide technical support to team on various issues

 

Other Skills

B. Tech / B.E / M. Tech / M.B.A/PGDM-Materials Management.

with 14 to 18 yrs of relevant experience.

Post grad Dipl inMaterialsMgmt