Office Administrator

What you will do:

• Actively and consistently support all efforts to simplify and enhance the customer experience.
• Managing the front desk to ensure efficient management of visitors, vendors, customers etc.
• Managing phone calls and correspondence (e-mail, letters, packages etc.)
• Assisting with organizing office events, gatherings, employee engagement activities, team events, special occasions etc.
• Updating records and databases with personnel and other necessary data as directed by the People team.
• Tracking and processing office expenses, expense receipts.
• Assist the real estate and facilities team with the with the management of office related supplier matters relationships
• Issuing and collecting employee badges and access cards.
• Supporting official errands inside and outside the office premises.
• Keeping track of office supplies stocks, employee goodies, pantry supplies and place orders when necessary.
• Managing and maintaining the office owned assets.
• Managing executive visits, by coordinating travel and stay logistics.
• Liasoning with the co-working space provider for activities like access management, postal mail coordination (postal/courier/equipment etc.), parking requirements, housekeeping, visitor management, office keys, and efficient upkeep of the facility and its utilities etc.
• Working from the Chennai office at least 4 working days of the week.
• Owing to the global nature of the business, the role would be expected to collaborate with teams in North America, and hence a few hours of overlap will be required during IST evening hours.
• Perform additional duties as assigned.

What you will need:

• Great English Communication
• Qualifications in secretarial studies will be an advantage preferred.
• BSc/BA/B.Com/MBA/BBA in any discipline. Relevant experience in office administration field is a plus.
• Detail-orientation, Initiative taking, Organizational skills, Time management skills.
• Written and verbal communication skills in English, Tamil, and preferably other Indian languages.
• Being approachable and accessible to build a trustworthy relationship with employees.
• Uphold the highest standards of confidentiality and integrity in handling sensitive information.
• Familiarity with general office management processes and organizational awareness.
• Ensure that interactions and communications reflect positively on the organization, and the leadership team.
• Willingness to adapt and work in a faced paced environment, by learning and taking up new tasks and responsibilities