Office Administrator

Metroglobal Limited, a prominent BSE Listed Enterprise is seeking a highly organized and efficient Office Administrator to join our team. The ideal candidate will be a proactive problem-solver with excellent communication and interpersonal skills, capable of managing a variety of administrative tasks and ensuring the smooth operation of our office.

Job Summary:

The Office Administrator is responsible for overseeing the day-to-day administrative functions of the office, providing support to various departments, and creating a positive and welcoming environment for employees and visitors. This role requires a strong attention to detail, the ability to multitask effectively, and a commitment to providing exceptional service.

Responsibilities:

• Office Management:
• Maintain a clean, organized, and well-stocked office environment.
• Manage office supplies, including ordering, inventory tracking, and vendor management.
• Oversee office equipment maintenance and repairs.
• Manage incoming and outgoing mail and deliveries.
• Coordinate office moves, renovations, or other facility-related projects.
• Negotiate contracts with vendors for office services and supplies.
• Administrative Support:
• Provide administrative support to various departments, including scheduling meetings, preparing reports, and managing correspondence.
• Manage calendars and travel arrangements for executives and other staff members.
• Prepare and distribute meeting agendas and minutes.
• Assist with onboarding new employees, including preparing workstations and providing necessary information.
• Maintain and update company records and databases.
• Communication and Reception:
• Answer and direct phone calls, greet visitors, and provide general information about the company.
• Manage the reception area, ensuring a professional and welcoming atmosphere.
• Handle inquiries and requests from employees, clients, and vendors.
• Communicate effectively with all levels of the organization.
• Financial Administration:
• Assist with basic accounting tasks, such as processing invoices and expense reports.
• Track office expenses and prepare budget reports.
• Manage petty cash.
• Other Duties:
• Assist with special projects and events as needed.
• Stay up-to-date on company policies and procedures.
• Perform other related duties as assigned.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Office Administrator or in a similar administrative role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Problem-solving and decision-making skills.
• Positive and professional attitude.

We pride ourselves on cultivating a family-oriented culture where employees feel supported and valued. This is complemented by a commitment to open communication and accessibility to management.