Customer Service Associate

Skill required: Voice - Service Desk Voice Support


Designation: Customer Service Associate


Qualifications:Any Graduation


Years of Experience:1 to 3 years


What would you do?
Scheduling consists of taking client delivery information such as Course identification, dates, venue / location / capacity / preferred resources (Instructor, room etc.) and obtaining suitable information (such as instructor availability, venue availability) so as to publish a class schedule within a stated calendar period. Processes are defined to give step- by- step instructions on the interfaces, tasks and parameters to apply to the schedule. Class schedules are typically published on client systems (Learning Management Systems) or Accenture equivalent. Looking for a candidate who is good in communication and has good knowledge on metrics of Customer Support This role provides scheduling services for Accenture Learning Shared Services, follows all scheduling processes to ensure tasks are completed correctly and resource efficiencies are maintained, works closely with Delivery Services Management, Capability Management and the Scheduling Team Lead to identify and escalate client issues; obtains and confirms instructor and facility availability, and adds and amends schedule information to client / Accenture systems responding to changes (via e-mail / telephone) so as to maintain a current visible class schedule to the client The role is aligned to our Service Desk Voice Support team which is responsible for performing day to day operations while maintaining SLAs & solving queries related to disputes while coordinating with customers. The team reviews service requests based on the predefined scope of support, records, diagnoses, and troubleshoots customer raised incidents. They also manage unplanned interruptions to restore normal service operations as quickly as possible for voice interactions.


What are we looking for?
Functional Competencies:

MS Office skills:Ability to understand and make sense of large amounts of data in a complex environment, strong Excel & Word skills, working knowledge of other MS Office Suite (Outlook, PowerPoint & One Note) applications, ability to comprehend and quickly learn client data bases / menu based systems and ability to present data in a comprehensible format

Client Interfacing skills (Email & Phone):Good Email etiquette, strong email drafting & keyboard skills and good phone etiquette / technique

English language proficiency:Strong written & verbal communication skills - grammar, right word choice, sentence structure, precise / relevant content, smooth thought flow and the ability to present more information in a short span of time / space sensibly Knowledge / Skills Requirements:

Good organizational, prioritisation and multi-tasking skills.

Strong analytical and problem solving skills.

Multi-cultural awareness.

Passion for customer service.

Team player.

Attention to detail.

Focus on high data accuracy.

Quality driven – in communications and all system transactions.

Ability to deal with customer complaints in a professional and friendly manner and escalate where appropriate

1+ year work experience in a contact center Exposure to voice process (technical sector) / Learning coordination sector preferable

Roles and Responsibilities:

Primary:

Perform Scheduling of Internal and External courses from demand schedules, based on planned volumes and locations and using specified resources.

Perform daily scheduling tasks in multiple Learning Management Systems (LMS) systems, taking into consideration the different national holidays by country and location.

Use Learning Management Systems (e.g. Client LMS, Accenture Sum Total LMS) to input class details for course schedules.

Complete system screens to accurately enter data to Client Systems / LMS.

Contact vendors, external instructors, facility owners etc. to arrange and confirm class schedules.

Allocate rooms, visual aids, instructor to courses based on defined business rules.

Solve basic resource conflicts by selecting viable alternatives from a defined list.

Escalate potential issues to Delivery Services Management, Capability Management and / or Scheduling Team Lead.

Assign Instructor resources based on guidance documents showing the required parameters to be used.

Work with team lead and the QA role to ensure that the best-fit resources are assigned. This may include reworking the schedule following reassignment of internal instructors to meet utilization guidelines or from classes that get cancelled.

Respond to incoming mail in the Scheduling mailbox and respond within the timeframes stated in agreement and processes.

Update session information accurately and on time.

Ensure Cancellation policies are being followed.

Perform basic financial calculations to establish whether class enrolment generates required revenue and margin. Secondary

Assist in maintenance of resource databases and /or scheduling tools, advising when known discrepancies are found.

Assist in Process Improvement initiatives.

Communicate LMS issues or potential enhancements to Delivery Management and Scheduling Team Lead.

Qualifications
Any Graduation