Executive Assistant

Job Summary:

We are seeking a dynamic and organized individual for the role of Admin cum Executive Assistant to oversee daily administrative activities for both office and factory operations. The role also involves supporting the sales team with coordination activities, including preparing quotations and managing client interactions.

Key Responsibilities:

• Handle all day-to-day office and factory administrative operations, including inventory management, logistics, and vendor coordination.
• Manage office supplies, equipment, and facility maintenance to ensure smooth operations.
• Maintain accurate records of expenses, procurement, and other administrative documents.
• Coordinate and schedule meetings, appointments, and travel arrangements for management.
• Ensure compliance with organizational policies and procedures across office and factory operations.
• Prepare sales quotations, proposals, and follow-upas with clients to ensure timely responses.
• Act as a point of contact between the sales team and clients for queries and support.
• Maintain and update sales records, customer databases, and documentation.
• Support the sales team in tracking and reporting on sales performance metrics.
• Assist in the preparation of sales presentations and materials.
• Respond promptly and professionally to client inquiries via email, phone, and in-person interactions.
• Build and maintain strong relationships with clients by addressing their concerns and ensuring satisfaction.
• Schedule and organize client meetings, site visits, or factory tours as needed.

Required Skills and Qualifications:

• Graduate in any discipline (preferred: Business Administration or related field).
• Minimum 2-4 years in administrative roles or sales coordination.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or ERP software is a plus.
• Excellent command on English language, especially rules of syntax, punctuation, and grammar.
• Readiness for minimum 3 years of commitment.
• Excellent organizational, multitasking, and communication skills with attention to detail.
• Strong interpersonal skills, problem-solving abilities, and the ability to handle confidential information with integrity.