Payroll Manager

We are seeking an experienced Payroll Manager to oversee and manage payroll processes within our HR team. The ideal candidate will be responsible for ensuring accurate payroll processing using ZOHO CRM, managing attendance and leave systems, and ensuring compliance with all legal and tax regulations. You will work closely with the HR team to integrate payroll with employee attendance, leave balances, and benefits.

Key Responsibilities:

• Payroll Management: Ensure accurate and timely payroll processing for all employees, incorporating data from ZOHO CRM, attendance systems, and leave records.
• Attendance & Leave Tracking: Oversee the integration of employee attendance, leave, and overtime into payroll systems, ensuring accurate calculations for regular pay, leave payouts, and deductions.
• ZOHO CRM Integration: Use ZOHO CRM to manage employee payroll-related information, ensuring all records are up-to-date and compliant with HR policies.
• Compliance & Reporting: Ensure payroll complies with all federal, state, and local tax laws, labor laws, and reporting requirements. Generate necessary reports such as tax filings, W-2s, and 1099s.
• Audit & Reconciliation: Regularly audit payroll and attendance data to identify discrepancies. Work with the HR team to resolve discrepancies related to hours worked, leave, or deductions.
• Employee Leave Management: Coordinate and manage employee leave policies, including sick leave, vacation days, and other types of leave, ensuring that leave balances are accurately tracked in ZOHO CRM and reflected in payroll.
• Tax Filings: Manage and oversee the timely and accurate filing of payroll taxes, ensuring compliance with federal, state, and local regulations.
• Payroll Reports: Prepare payroll reports for internal teams, senior management, and external auditors, providing insights into payroll costs, leave usage, and employee attendance trends.
• Employee Inquiries: Address payroll-related inquiries from employees, including discrepancies, leave balances, and pay adjustments.
• Process Improvement: Suggest and implement process improvements for payroll, attendance, and leave management to increase efficiency and accuracy.

Required Skills & Qualifications:

• Proven experience as a Payroll Manager or similar role in an HR department.
• In-depth knowledge of payroll systems, tax regulations, and compliance.
• Proficiency in ZOHO CRM for payroll, attendance, and leave management integration.
• Strong understanding of attendance tracking and leave management processes.
• Experience with payroll and HRIS systems.
• Familiarity with tax filing and other payroll compliance requirements.
• Strong attention to detail and high-level accuracy.
• Excellent problem-solving and analytical skills.
• Ability to work collaboratively with the HR and Finance teams.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
• Certified Payroll Professional (CPP) certification (or similar payroll-related certification) preferred.
• Experience with HR software and systems, particularly ZOHO CRM or similar platforms.
• Knowledge of multi-state payroll processing (if applicable).
• Experience in managing payroll, leave, and attendance for large teams or multiple locations.
• Familiarity with employee benefits administration.