Front Office Executive & HR Asst

JOB DESCRIPTION
Position Title Front Office Executive
Position Code U-FL-HR-NN-1101
Reporting To HR Head
Function HR
Unit/ Location Films Division, Dharwad
1. JOB PURPOSE
Responsible for handling front office reception and administration duties - for females

Upkeep of the Reception area • Arrangement to keep Sample display, Shelves, Calendar, notices, circulars
and furniture at right place and dust free.
• Ensure Notice board updation on real time basis.
• Maintain the Cleanliness and neatness of the Front Desk Area at all times.
• Ensure receipt of magazines and newspapers for the office and ensure
display of the latest version in the reception as well as removal of the
outdated magazines
• Ensure Staircase and plants at Stairs and reception area are clean and in
order.
Guest/ Customer/ Vendor Management • Ensure the upkeep and decorum at the reception area
• Greet all Guest courteously and make them comfortable while waiting at
the reception and ensure Tea /water arrangement to customer / Guests
• Intimate promptly to the concern officer for the Guest meeting
• Giving reminder if the employee is taking more time to meet the visitor
• Promptly, accurately, professionally, and courteously receives and
call or message to its appropriate beneficiary.
• Ensure to restrict unauthorized person movement inside the officeassesses all the incoming telephone calls /inquiries and re-directs the said
Management of Conference room, meeting
room, board room and conference premises
• Maintain and update entry time and meeting time with the Guest
• Ensure Engagement of Conference room as per Conference room booking
system and discourage occupying of Conference room without booking *
initially to maintain only records.
Posters, water bottles and Glass etc.
• Supervise, if the office Equipments is working in order and available like
A/C, remote, cords etc.• Ensure Cleanliness / orderliness of conference hall/roooms - Table, chair,

Travel ticket and Hotel reservations • Coordinate with Travel vendor/s for Travel ticket reservation of
employees
• Coordinate with Hotel vendor/s for Hotel reservation for Employees /
Guests / Customers
3. INTERACTIONS
Internal Interaction
All departments of Film Division
External Interactions (Outside the Organization)
Vendors and Customers
4. SKILLS AND KNOWLEDGE

• Knowledge of office management and basic housekeeping • Display multi tasking abilities and people skills
• Ability to think out of the box and can create innovative solutions to work problems
• Ability to go beyond customers need and expectations and understand the correlation between Customer satisfaction to
Business impact and Act accordingly
• Ability to think about organization and teams first before self. Ability to create a level of trust, mutual respect and
sharing approach in the team.
• Take personal responsible for achieving the results . Ability to go beyond what is needed in every situation by
overcoming obstacles
• Ability to handle problems using logically and systematic approach
• Ability to anticipate change and adapt to the changing circumstances and with a broad range of people and groups
• Able to communicate and articulate key points in clear and concise manner
• Able to participate in new learning opportunities with enthusiasm and see new emerging developments as an
opportunity for personal growth
• Ability to ensure achieving standards of excellence and results for the organization by timely , planning and
accomplishing with zeal

Graduate in any discipline with 2-3 years of work experience Any industry preferred for the position