Executive - Travel Desk

Travel Desk - Executive - 

• The Travel & Visa Coordinator will arrange business travel for employees (domestic and international), identifying the most cost-effective and efficient travel and visa arrangements and making necessary reservations for accommodation and transport. Point of contact for all domestic and international travelers. Manage Travel vender invoices incurred by the employees and settling accounts with the finance department for payment.

Visa processing

• Understanding of visa application process.
• Keeping up to date,  with changes if any visa application procedures, liaising with Consulates and embassies.
• Supporting employees with visa application form filling & submission, ensuring accurate paperwork and timely submission. Scheduling visa interviews, following up and preparing employees attending interviews.
• Assist employees with document preparation (Employment Verification Letter, letter for expediting visa issuance, review of visa application form, documents etc.)
• Vender and airline management

Domestic flights :

• Book flights, travel, and arrangements
• Keep traveler’s database (preferences, etc.) up to date

• Assist employees with document preparation (Employment Verification Letter, letter for expediting passport issuance, review of visa application form, etc.)

International flights

• Researches and compares available routes, airline prices to identify the best available option for each travel need.
• Submit visa applications online and/or liaise with the designated travel agency
• Advise travelers and assists with any need for specialized travel documents such as visas and ( UpToDate on travel policy )  and restrictions rules etc.
• Keep traveler database (passport info, traveler preferences, etc.) up to date
• Updated on travel restrictions and rules for all domestic and international travel. Airline rules.

Required Candidate profile

Graduate /3-5 xxx  years exp in tourism industry/excellent communication & coordination skills/ multi-tasking between various projects/ internet research/travel policies and regulations/vendor management/ airline management/ Ms. Office/ MIS