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42 Super Scholar Jobs

Executive Assistant To CEO

1-2 years

Mumbai

1 vacancy

Executive Assistant To CEO

Super Scholar

posted 11hr ago

Job Description

Overview
The Executive Assistant to the CEO plays a crucial role in ensuring the smooth operation of the executive office and facilitating effective communication between the CEO and various stakeholders. This position is pivotal in managing the CEOs schedule, prioritizing tasks, and streamlining processes to optimize productivity. The Executive Assistant is expected to handle sensitive information with discretion and maintain the highest level of confidentiality. By taking on various administrative responsibilities, the Executive Assistant enables the CEO to focus on strategic decision-making and overall leadership of the organization. This role requires an individual who possesses exceptional multitasking abilities, organizational prowess, and strong interpersonal skills. The right candidate will not only serve as the CEOs right-hand person but also contribute to fostering a productive and efficient workplace. They will represent the CEO in meetings and correspondences, thus helping to maintain a positive image of the executive office and the organization at large.
Key Responsibilities
  • Manage and maintain the CEOs calendar, including scheduling meetings and appointments.
  • Prepare and organize materials for meetings, presentations, and reports.
  • Act as the main point of contact between the CEO and internal/external stakeholders.
  • Draft, review, and edit correspondence and documents on behalf of the CEO.
  • Coordinate travel arrangements and itineraries for the CEO.
  • Assist with the preparation of the CEOs expense reports.
  • Monitor and respond to email communications on behalf of the CEO.
  • Organize and facilitate team meetings, including creating agendas and recording minutes.
  • Conduct research and summarize findings for decision-making purposes.
  • Maintain confidential files and records with integrity and security.
  • Assist in project management and follow up on action items from meetings.
  • Support the CEO in strategic planning and execution of business initiatives.
  • Track important deadlines and deliverables across various departments.
  • Prepare special reports, presentations, and other documents as required.
  • Facilitate the seamless operation of the executive office by managing day-to-day activities.
  • Handle special projects and assignments as directed by the CEO.
Required Qualifications
  • Bachelor s degree in Business Administration, Management, or related field.
  • A minimum of 5 years of experience in an executive assistant or similar role.
  • Proven experience managing complex calendars and scheduling.
  • Exceptional verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with project management tools is advantageous.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Ability to handle sensitive information and maintain confidentiality.
  • Experience in a corporate environment preferred.
  • Strong problem-solving skills and a proactive attitude.
  • Demonstrated ability to work independently and collaboratively.
  • Familiarity with digital communication and collaboration tools.
  • Ability to work under pressure and meet tight deadlines.
  • Excellent attention to detail and accuracy in work performed.
  • Adaptability to changing priorities and new challenges.
  • Professional demeanor with strong interpersonal skills.

Employment Type: Full Time, Permanent

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Flexible timing
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Child care
Gymnasium
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Work From Home
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