Executive Assistant

Company: French MNC Foods company

Location: Mumbai (Ghatkopar West)

Role and Responsibilities:
Manage and maintain the calendars and appointments of the respective Directors
Make necessary arrangements for meetings, travel schedules (tickets, hotels, visas, overseas
appointments) and stay for guests.
Organize and coordinate official functions, meetings, conferences etc.
Manage work schedules and send reminders and alerts informing about the planned
appointments.
Maintain record of the correspondence received, in form of telephone calls, letters, emails etc
and ensure the message is passed.
Manage the expense claims of the respective Director
Manage relevant expenses (raising PR and GRN) in collaboration with the SSD/ Finance
department.
Maintain confidentiality regarding the information maintained, meetings attended, decisions
taken and other activities performed.

Job Specifications
(Education): Graduate (BA/B.Sc./B. Com)
(Experience): 3 to 5 years of relevant experience in EA role

Skills Needed (Technical) :
Calendar management
Email management
Customer relationship management
Travel coordination
Problem solving
Interpersonal skills
Event coordination

Core Functional Competencies to be successful on the job
Communication skills
Management and negotiation skills
Planning and execution