Executive Assistant- MD

Job Summary: We are seeking a highly organized and proactive Executive Administrative Assistant to support our Managing Director (MD). This role requires exceptional communication skills, a keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have experience in executive support and a strong commitment to confidentiality and professionalism.

Role & responsibilities

• Administrative Support: Provide comprehensive administrative support to the MD, including managing schedules, coordinating meetings, and handling correspondence.
• Calendar Management: Organize and maintain the MD's calendar, ensuring efficient time management and prioritization of appointments and commitments.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings, ensuring timely completion of tasks.
• Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, and transportation, while optimizing costs and schedules.
• Communication Liaison: Serve as the primary point of contact for internal and external stakeholders, handling inquiries and providing information as needed.
• Document Management: Draft, proofread, and edit documents, presentations, and reports, ensuring high-quality standards.
• Project Assistance: Assist with various projects and initiatives as directed by the MD, conducting research and compiling data as needed.
• Confidentiality: Maintain a high level of confidentiality regarding sensitive information and business matters.
• Office Management: Oversee office supplies and equipment, ensuring the executive office operates smoothly.
• Travel Bookings: International & Domestic- The candidate should be highly experienced in managing both international and domestic travel arrangements. They must have extensive knowledge of flights, destinations, visa processes, and ticket booking procedures for international travel, travel schemes.
• Exhibitions: The candidate should have experience in organizing and coordinating participation in exhibitions, including handling logistics, booth setup, travel arrangements, and liaising with event organizers
• Proficiency in PowerPoint":- The candidate should be highly skilled in creating professional and visually appealing PowerPoint presentations. Given a topic, they should be able to independently research information through Google or market sources and compile the data into an outstanding presentation.
• Communication with Suppliers and Customers":- The candidate should be experienced in drafting and sending professional emails to suppliers and customers, including promotional offers, updates, and other relevant communications
• Must be adept at managing multiple tasks and prioritizing them based on urgency and importance.

Preferred candidate profile:

• Bachelors degree or equivalent experience in business administration or a related field.
• 4-10 years of experience in an executive administrative role, preferably supporting senior executives.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Discretion and professionalism in handling confidential information.

Perks and benefits:

An innovative work environment, flexibility and a culture that offers growth opportunities at every step of the way.