Executive Assistant - South Bombay

1. To manage the following for the top management (reporting authority):

a) Their daily Calendar

b) Schedule meetings / appointments

c) Make travel arrangements

d) Take Dictations

e) Prepare and / or draft confidential documents

f) Email correspondence

2. Able to do self-correspondence

3. To prepare agenda, take minutes during meetings and follow-up on action items discussed during meeting;

4. To prepare internal and external corporate documents for team members

5. To provide high quality administrative and clerical assistance to higher level executives

6. To maintain an organized central filing system of paper and electronic documents and correspondences

7. To act as the initial point of contact for the top management, handle enquires and requests

8. To generate monthly and quarterly reports, work out necessary calculations as and when needed and take appropriate actions

9. To maintain good interpersonal relationship and act as support staff in other administrative and management activities to ensure smooth functioning of the company

10. To uphold a strict level of confidentiality

11. Follow up with Department Head for task given

12. To support in any other task given