Executive Operations

Role & responsibilities

We are looking for a highly organized and proactive Executive Assistant (EA) to provide comprehensive support to senior leadership. The ideal candidate will have experience in an IT or technology-driven environment and possess strong administrative, communication, and problem-solving skills. This role requires exceptional attention to detail, the ability to multitask, and discretion in handling confidential information.

Key Responsibilities:

• Calendar & Schedule Management: Manage appointments, meetings, and events, ensuring effective time management for senior executives.
• Communication & Coordination: Serve as the primary point of contact between the executive and internal/external stakeholders, including clients, vendors, and team members.
• Documentation & Reporting: Prepare reports, business presentations, meeting minutes, and other necessary documents.
• Project Assistance: Support in project tracking, coordination, and follow-up on key action items within IT and business operations.
• Travel & Expense Management: Organize travel arrangements, itineraries, and expense reports, ensuring cost-effective planning.
• Data & Confidentiality Handling: Manage sensitive company information with high discretion and security.
• Process Improvement: Assist in streamlining administrative processes using automation tools and IT systems.

Requirements:

• Bachelors degree in Business Administration, IT, or a related field.
• 2+ years of experience as an Executive Assistant, preferably in an IT or technology-based company.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and project management tools like Trello, Asana, or Jira.
• Strong understanding of IT industry terminology and business operations.
• Excellent written and verbal communication skills.
• Ability to handle multiple priorities in a fast-paced tech environment.
• High level of professionalism, discretion, and problem-solving abilities.

Preferred candidate profile

• Familiarity with IT project coordination, software tools, and agile methodologies.
• Experience handling confidential business and financial data.
• Ability to adapt quickly to new technologies and business requirements.

Perks and benefits