Senior Admin Executive

Job Summary: We are seeking an efficient and reliable Admin & EA to support our executive team and manage office operations of India (Bangalore, Gurgaon and Bhubaneshwar). The ideal candidate will be highly organized, detail-oriented, and capable of handling a wide range of administrative, and travel-related tasks.

Key Responsibilities:

1. Executive Support:
• Provide high-level administrative support to Business Head, including managing calendars, scheduling appointments, and coordinating meetings.
• Handle confidential information with utmost discretion and professionalism.
2. Office Administration:
• Oversee daily office operations, including ordering supplies, coordinating maintenance, and ensuring a well-organized workspace.
• Assist with organizing company events, meetings, and conferences.
• Welcome visitors and direct them to the relevant office/personnel.
• Carry out clerical duties such as answering phone calls and responding to emails.
• Manage courier services.
3. Vendor and Procurement Management:
• Manage non-trade vendors and maintain positive vendor relationships.
• Issue purchase orders (PO) for office supplies and other requirements.
• Order office stationery and employee needs as required.
• Order SIM cards, Petrol Kit and laptops for employees as requested.
4. Reimbursement and Finance Coordination:
• Check employee reimbursement requests and forward them to the finance department for authorization and payment processing.
• Petty Cash Handling.
5. Maintenance and Facility Management:
• Oversee the maintenance of office facilities and equipment.
• Ensure a clean, safe, and efficient work environment.
6. Travel Coordination:
• Coordinate travel arrangements for executives and employees, including liaising with travel agents, booking flights, and securing accommodations.
• Issue business visas for different countries and manage visa applications.
• Book hotels and handle all aspects of travel logistics.
7. Technology Proficiency:
• Proficient in a variety of computer software applications, including Microsoft Office Suite (Word, Excel, Outlook, and Access).

Qualifications:

• Education: Bachelor's degree
• Experience: Minimum of 5 years of experience in an administrative.
• Skills:
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.