People & Culture Assistant

Position Title: People & Culture Assistant

Department: Human Resources (People & Culture)

Working Hours: 6:00am - 3:00pm IST (Onsite)

Availability: Weekends required for attending sick calls and providing urgent support as needed

Position Overview:
We are seeking a motivated and detail-oriented People & Culture Assistant to join our dynamic and fast-growing team. This role is pivotal in managing both Talent Acquisition and HR Operations, ensuring that our recruitment processes run smoothly while maintaining effective day-to-day HR operations. If you are a strategic thinker, with a passion for fostering talent and an eye for operational excellence, this position offers the opportunity to make a meaningful impact in our organization.

Key Responsibilities:

1. Talent Acquisition:

• Collaborate with hiring managers to deeply understand staffing needs and create compelling, well-crafted job descriptions that attract top-tier candidates.
• Lead the recruitment process by advertising job openings across multiple platforms, ensuring a wide and diverse candidate pool.
• Screen resumes and conduct thorough interviews, assessing candidates' qualifications and their fit within the companys culture and values.
• Work closely with hiring teams to select the best-fit candidates, providing guidance throughout the hiring process to ensure a seamless experience for all involved.
• Coordinate and manage interviews, offering clear communication and fostering an exceptional candidate experience at every stage.
• Maintain and update the recruitment database, ensuring that all candidate information is accurately tracked and accessible.

2. HR Operations:

• Facilitate the onboarding process for new employees, ensuring they are warmly welcomed and integrated into the companys culture.
• Support employees in updating their employment records, offering clear and helpful guidance on contract-related inquiries.
• Provide a detailed breakdown of hours worked across all stores, ensuring precise reporting and transparency using Excel.
• Assist in roster planning with Employment Hero, ensuring schedules are in line with Australian working standards, while also adhering to budgetary constraints, in collaboration with store managers.
• Audit weekly timesheets with care, making any necessary corrections to guarantee smooth and accurate payroll processing.
• Manage sick calls, work closely with employees to find suitable shift replacements, and apply your negotiation skills to minimize disruption to business operations.
• Communicate essential company-wide updates via email and internal WhatsApp groups, helping to maintain a connected and informed workforce.
• Oversee the rollout of training videos through the Employment Hero Learning Platform (GO1), track completion across all stores, and provide necessary support to ensure employee success.

Qualifications and Skills:

• Preferred Education Degree: Bachelors/Master's degree in Human resources, Business Administration, or a related field.

Certifications in HR or recruitment (LinkedIn Recruiter Certification) can be a valuable add-on.

• Technical Skills:
• Advanced proficiency in Excel, including pivot tables, reporting, and data visualization.
• Knowledge of data analytics and its application in optimizing recruitment strategies.
• Familiarity with Applicant Tracking Systems (ATS) preferably Keka Hire (ATS) and recruitment tools like Naukri, LinkedIn, etc.

• Soft Skills:
• Proven experience as an HR Generalist with a strong focus on both talent acquisition and HR operations.
• Excellent communication and interpersonal skills, with the ability to build relationships and influence across all levels of the organization.
• Strong organizational skills and the ability to handle multiple tasks with attention to detail and accuracy.
• A proactive approach to HR, with a keen ability to anticipate business needs and adjust priorities accordingly.

Why Join Us?
At QE Global Private Limited, we believe in fostering a supportive, collaborative, and growth-driven environment. As an HR Generalist, your role will be integral to shaping the future of our workforce, while gaining valuable experience in both talent acquisition and HR operations. If you're looking for a place to make a lasting impact and grow your HR career, wed love to hear from you.

Join us and take the next step in your career with a role that values and empowers you!