Project Management Officer - IT - Supply Chain Segment (10-12 yrs)

Job Description:

Title: PMO- Supply Chain

Location: Pune

Duration: Contract to hire

Job Overview:

- Seeking for a highly organized and proactive IT Supply Chain Project Management Officer (PMO) to join our team.

- The PMO will be responsible for overseeing and managing the planning, execution, and delivery of IT Supply Chain-related projects across the organization.

- This role requires a deep understanding of both IT supply chain processes and project management methodologies, ensuring that projects are delivered on time, within scope, and within budget.

- The ideal candidate will have a strong background in project management, supply chain operations, and IT systems integration.

Responsibilities & Duties:

Project Planning & Execution:

- Develop detailed project plans for IT Supply Chain initiatives, outlining scope, objectives, timelines, and resource requirements.

- Oversee the execution of multiple concurrent IT Supply Chain projects, ensuring that all projects are delivered on schedule, within budget, and meet predefined objectives.

- Manage cross-functional teams to drive the execution of projects, including IT, procurement, supply chain, and business units.

Project Monitoring & Reporting:

- Monitor project progress by tracking milestones, deliverables, and budgets.

- Prepare regular project status reports for stakeholders, highlighting key achievements, risks, issues, and next steps.

- Maintain project documentation, including project plans, schedules, risk logs, and issue trackers, ensuring that all project activities are welldocumented and accessible.

Risk Management:

- Proactively identify project risks and issues, developing mitigation strategies to ensure project success.

- Facilitate risk management sessions with stakeholders, ensuring risks are identified, assessed, and addressed promptly.

- Escalate critical issues to senior management and stakeholders as required, providing recommendations for solutions.

Stakeholder Management:

- Serve as the primary point of contact for stakeholders regarding project progress, risks, and issues.

- Facilitate communication between various departments, ensuring alignment between IT, procurement, operations, and business teams.

- Provide regular updates and briefings to leadership on the status of key projects within the IT supply chain portfolio.

Resource & Budget Management:

- Collaborate with the leadership team to allocate necessary resources (staff, equipment, tools, etc. ) for project execution.

- Oversee the project budget, ensuring that projects are delivered within financial constraints and cost estimates.

- Report on project financials, tracking expenditures and forecasting future resource needs.

Process Improvement & Efficiency:

- Assess existing IT supply chain processes and recommend improvements for efficiency, cost-effectiveness, and scalability.

- Work closely with the team to implement new project management methodologies, tools, and techniques that streamline operations and drive successful project delivery.

- Lead post-project evaluations to identify lessons learned and integrate improvements into future project planning.

Quality Assurance & Compliance:

- Ensure that IT Supply Chain projects comply with internal standards, regulations, and industry best practices.

- Work with quality assurance teams to define project quality metrics and ensure that deliverables meet required standards.

- Ensure adherence to organizational and legal compliance frameworks throughout the project lifecycle.

Change Management:

- Assist with the management of change within the IT Supply Chain function, ensuring that all changes are communicated, understood, and implemented effectively across relevant teams.

- Facilitate change management processes to ensure smooth transitions during system integrations or process updates.

Experience & Education:

Mandatory:

- Total experience we are looking for in years: 10+ yrs

- Relevant experience we are looking for in years: 7+ yrs

- Min. education needed: Bachelors degree in IT or relevant

- 10+ years of project management experience, with a focus on IT supply chain, IT operations, or related fields.

- Proven experience in managing large-scale, cross-functional IT projects, including integration of IT systems with supply chain functions.

- Familiarity with IT supply chain tools, systems (e. ServiceNow, Coupa), and related business processes (procurement, asset management, etc.

Knowledge, Skill, ability:

Skills:

- Strong knowledge of project management methodologies, including Agile, Waterfall, and Hybrid.

- Excellent organizational, time management, and leadership skills.

- Ability to work in a fast-paced environment while managing multiple projects simultaneously.

- Strong analytical and problem-solving skills, with attention to detail.

- Strong communication skills, with the ability to engage and influence stakeholders at all levels.

Tools/Technologies:

- Proficiency with project management tools (e., Microsoft Project, Jira, Asana, Trello).

- Experience using IT supply chain systems (e., ERP platforms, IT Asset Management tools).

- Microsoft Office Suite (Word, Excel, PowerPoint) for reporting and presentations