PMS Manager

Job Title: PMS Manager

Location: Lagos, Nigeria

Position Overview:

• SEEPCO Group is looking for a results-oriented Performance Management System (PMS) Manager/Senior Manager to join our Talent Management team. This role will oversee and drive the performance management lifecycle across the Group, ensuring alignment with organizational goals and fostering a culture of high performance and continuous improvement. Reporting directly to the Lead - Talent Management, this position will be responsible for managing all aspects of the PMS, including goal setting, performance assessments, training needs analysis, data analytics, and stakeholder management. Additionally, this role will also be responsible for managing and designing the Organizational Chart (OC) in alignment with strategic business needs.

Key Responsibilities:

• End-to-End PMS Execution: Lead the execution and management of the complete PMS process, from goal setting and probation completions to mid-year and annual performance reviews. Ensure all PMS activities are conducted efficiently, effectively, and in line with organizational timelines.
• Organizational Chart (OC) Management: Design, maintain, and update the companys Organizational Chart to ensure it accurately reflects changes in structure, reporting lines, and business needs. Work with HR and leadership teams to align the OC with strategic objectives, ensuring optimal workforce planning and resource allocation.
• Job Description Management: Coordinate the creation, review, and submission of accurate Job Descriptions (JDs) across all departments, ensuring that they reflect evolving business needs and compliance with organizational requirements.
• Goal Setting & Alignment: Facilitate the goal-setting process across departments and ensure individual, team, and organizational goals are clearly defined, measurable, and aligned with the Groups strategic objectives.
• PMS Awareness & Communication: Develop and implement internal communications strategies to promote understanding and engagement with the PMS process, ensuring clarity on policies, timelines, and expectations across the organization.
• Performance Data Management & Analytics: Capture, clean, and analyze performance data, providing insights into trends, opportunities, and areas for improvement. Leverage these insights to support decision-making and guide performance discussions with managers and leadership.
• Training Needs Analysis (TNA): Based on performance assessments, conduct a comprehensive analysis of training needs across the organisation. Partner with HR to design and implement relevant learning & development programs that address skill gaps and foster employee development.
• Stakeholder Management: Act as the primary point of contact for all stakeholders (managers, HR partners, and senior leadership) regarding PMS processes, policies, and timelines. Ensure clear communication and collaboration throughout the performance management cycle.
• Technology Integration & Process Improvement: Utilize HR technologies such as DarwinBox HRMS to streamline PMS processes. Continuously assess and recommend improvements to existing processes, leveraging technology to enhance efficiency and data accuracy.

Job Specifications:

• Education: MBA in Human Resources, Business Administration, or a related field from a recognized institution.
• Experience: Minimum of 10-15 years of experience in HR, with at least 3-5 years of experience specializing in Performance Management Systems (PMS). Proven success in managing PMS for a large, diverse workforce in a multinational or complex organizational structure.
• Experience with Darwinbox HRMS software for managing PMS-related tasks, as well as MS Visio for creating and maintaining organizational charts.
• Familiarity with other HRMS platforms, performance management tools, and systems.

Skills & Competencies:

• Communication: Excellent written and verbal communication skills with the ability to engage and influence stakeholders at all levels.
• Analytical Skills: Strong capability in data analysis, including expertise in Microsoft Excel (advanced level) and the ability to interpret complex performance data to provide actionable insights.
• Presentation Skills: Proficient in creating high-quality presentations using PowerPoint to communicate key performance insights, findings, and recommendations.
• Project Management: Ability to manage multiple projects and tasks simultaneously, ensuring timely delivery of PMS processes within deadlines.
• Interpersonal Skills: Strong interpersonal skills and emotional intelligence, with the ability to navigate sensitive discussions and handle confidential information with discretion.
• Cross-Functional Collaboration: Collaborate closely with senior leaders, department heads and with HR Business Partners to ensure PMS initiatives align with broader talent management and organisational development goals.