HR Administration

Job Summary: We are seeking a highly organized and detail-oriented HR Admin to join our team. The ideal candidate will be responsible for managing day-to-day administrative activities, including ticket booking, invoice processing, stationery management, various types of purchases, and arranging meetings. This role requires excellent communication skills and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Manage day-to-day administrative tasks to ensure smooth office operations.
• Handle correspondence, phone calls, and emails.
• Maintain and update office records and files.

Travel and Ticket Booking:

• Coordinate and book travel arrangements for employees, including flights, accommodations, and transportation.
• Ensure all travel bookings are cost-effective and within company policy.

Invoice Processing:

• Process and verify invoices for accuracy and completeness.
• Liaise with vendors and suppliers to resolve any discrepancies.
• Maintain accurate records of all financial transactions.

Stationery and Office Supplies:

• Monitor and manage inventory of office supplies and stationery.
• Place orders for replenishment and ensure timely delivery.
• Negotiate with suppliers to obtain the best prices and terms.

Purchasing:

• Handle all types of purchases required for the office, including equipment, furniture, and other supplies.
• Ensure all purchases are made in accordance with company policies and budget constraints.
• Maintain records of all purchases and expenditures.

Meeting and Event Coordination:

• Arrange and coordinate meetings, conferences, and events.
• Prepare meeting agendas, take minutes, and distribute them to participants.
• Ensure meeting rooms are set up and equipped with necessary materials.