Executive Assistant

Executive Assistant will report directly to the CEO, he/she will provide executive support in a one-on-one working relationship. The Executive Assistant will provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

This person will serve as a liaison to other CXOs and senior management teams. Must be creative and enjoy working in an entrepreneurial environment. Ability to exercise good judgment in a diversity of situations, someone with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

• Organize a daily calendar of meetings, presentations and events. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Develop and maintain strong relationships with key clients, acting as the main point of contact for ongoing communication and support.
• Collaborate with internal teams to ensure clients receive the highest level of service.
• Stay updated with industry trends to provide insights and recommendations that will help clients grow their business.
• Arrange for travel, visa, and accommodations as needed.
• Use discretion, confidentiality, and good judgment to handle C-level matters.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.
• Ability to function well in a high-paced environment; performs additional duties as assigned by the CEO.
• Liaise with government agencies and regulatory bodies to secure necessary approvals, licenses, and certifications required for company operations.
• Monitor and track the status of certifications, permits, and licenses, following up as needed to ensure timely renewals or updates.
• Manage the executive's contacts. Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. Draft and prepare email correspondences.
• Conduct in-depth research on emerging trends, technologies, and best practices in the IT services industry. Conserve the CEO's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Excellent communication and time management skills; proven ability to meet deadlines.

Skills and Qualifications:

• 8+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• The ideal candidate will have extensive experience in managing compliance-related tasks, handling government department processes, and ensuring timely completion of official requirements.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace.
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.
• Ability to think outside of the box with a sense of urgency.