Executive Assistant

Responsibilities:

• Should be flexible with timings
• Manage executives' calendars, scheduling appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing materials.
• Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Conduct research and compile data as needed for projects or presentations.
• Handle confidential information with discretion and maintain strict confidentiality at all times.
• Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships and ensuring effective communication.
• Anticipate the needs of executives and proactively address issues to streamline workflow and maximize productivity.
• Manage office supplies and equipment, ensuring proper maintenance and replenishment.
• Assist with special projects and initiatives as assigned by executives.

The Role

• Manage calendar of MANAGING PARTNER and Management team.
• Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place.
• Keep track of minutes of meetings for Staff Meeting and other management meetings.
• Manage all arrangements for domestic / international travels, handle travel agents for visa processing and other travel documents.
• Liasoning with Hospitality Partners (Hotel, Travel etc.) for best facilities at competitive rates
• Coordinating departmental events as and when necessary
• To Handle special projects as assigned
• Manage ADMIN STAFF reception and RECURITMENT
• Perform various secretarial work, including answering the phone, making calls and photocopying as appropriate.
• Maintain confidentiality of available documents.