Executive Assistant

Executive Assistant

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

Your responsibilities:

• Manage professional and personal scheduling for senior executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange senior executives travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize team communications and plan events, both internally and offsite.
• Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
• Maintain and refine internal processes that support to the highest ranking executives company-wide, coordinating internal and external resources to expedite workflow.
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure the senior executives priorities are met, organizational goals are achieved, and best practices are upheld.
• Take minutes during meetings.
• Organize and maintain the office filing system.

Skill sets/Experience we require:

• 0-2 years experience in administrative role reporting directly to upper management.
• Superb written and verbal communication skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Ability to maintain confidentiality.

Qualification: Any Graduate .

Interested Candidates can call on 8506832507 or you can share your cv on pooja.rana@maspartner.com