PA To Principal

Key Responsibilities:

1. Administrative Support:

• Manage the Principals calendar, schedule appointments, and coordinate meetings.
• Draft, review, and distribute correspondence on behalf of the Principal.
• Prepare reports, presentations, and other documentation as required.
• Maintain confidential records and files related to school operations and personnel.

2. Communication and Coordination:

• Serve as the first point of contact for all communication directed to the Principal, including screening calls and responding to emails.
• Liaise with school staff, parents, and external stakeholders to convey information and coordinate tasks.
• Ensure timely follow-ups on actions, deadlines, and commitments.

3. HR Support:

• Manage employee joining formalities, documentation, and maintenance of personnel files.
• Support the onboarding process by coordinating induction programs and ensuring compliance with HR policies.
• Assist in addressing employee queries.
• Assist expat staff with basic accommodation needs, including identifying housing options and addressing maintenance requirements.
• Provide ongoing support.

5. Educational Portal Management:

• Handle educational portals such as SARAL, UDISE, and APAAR, ensuring timely data updates and compliance with regulatory requirements.
• Coordinate with relevant authorities and school departments to manage portal-related tasks effectively.

6. Event and Meeting Management:

• Organize and coordinate school events, meetings, and conferences involving the Principal.
• Take minutes during meetings and circulate them promptly.
• Arrange travel and accommodation for the Principal when necessary.

7. Office Management:

• Manage office supplies, equipment, and resources required for the Principals office.
• Ensure a professional and welcoming environment in the Principals office.
• Handle incoming and outgoing mail efficiently.

8. Confidentiality and Professionalism:

• Maintain the highest level of confidentiality regarding school matters and personal information.
• Represent the Principal in a professional and courteous manner at all times.

Key Skills and Qualifications:

• Bachelor’s degree in Business Administration, Human Resources, Management, or related field (preferred).
• Prior experience as a Personal Assistant or similar role, preferably in an educational setting, especially in IB schools.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and educational portals like SARAL, UDISE, APAAR. (preferred)
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Basic knowledge of expat needs and HR documentation processes is an advantage.
• Discretion, integrity, and a commitment to maintaining confidentiality.

Location: Kanakia International School - IB, Chembur