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Engaged Employer

JLL

Compare

4.1

based on 4.8k Reviews

Video summary

Proud winner of ABECA 2024 - AmbitionBox Employee Choice Awards

Top Rated Construction Company - 2024

396 JLL Jobs

Senior Analyst - Document Controller

JLL

4.1

based on 4.8k Reviews

14-15 years

Gurgaon / Gurugram

1 vacancy

Senior Analyst - Document Controller

JLL

posted 4hr ago

Job Role Insights

Flexible timing

Key skills for the job

Hospital Administration Legal Advisory AutoCAD Document Control BIM Modeler Windows System Administration

+ 4 more

Job Description

Job Title: Analyst - Document Controller

About JLL:

We re JLL a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That s why we re committed to our purpose to shape the future of real estate for a better world. We re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don t meet all of the requirements below. We re interested in getting to know you and what you bring to the table!

Job Purpose

To provide efficient Document Control in support of Engineering team to enable up to date drawings/documents to be available

Aims and Objectives

Document control administration of Electronic Document Control System. migration of current windows file system engineering as built data to EDMS system

Key Responsibilities and Accountabilities

Document Control Administration of Electronic Document Control System. and windows file system. with migration of Current windows file system to EDMS.
Administer the engineering (EDMS) Electronic Document Control System and control of client sourced drawings Technical Manuals and Ad Hoc documents receipts-inwards / issues-outwards.
Respond to document requests from client and client appointed consultants search/find and issue and issue via EDMS and other systems in a controlled recorded manner.
Data preparation and compile drawing registers from existing windows file structure.
Receive and Register and check/report that the format of incoming completed Projects supplied by client appointed contractors meets Client requirements for EDMS.
Prepare report on documentation Health Safety/BAU/Statutory/Critical documentation as required by the business.
Ensure a thorough understanding of the Client (EDMS) via training programme.
Train users in the use of the EDMS system.
Receive and take messages/Document requests and where appropriate take action.
To carry out ad hoc duties not listed above as required by the Document Manager or General Senior Management.
Work with EDMS vendor to build the client system and take over full administrative responsibility for its management once handed over.

Health Safety

All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health Safety responsibilities are set out in the Health Safety Policy.

People Skills

To interface with peers, seniors, client vendors and build good working relationships with same
Integrity: keep information confidential where required

Experience, Knowledge and Skills

Essential :

Graduation in Mathematics English
Proficient in Excel/Word.
Basic Technical Knowledge Building Services
Previous Document Control Experience

Desirable :

A Level passes or recognized equivalent
B-Tech Qualification
Knowledge of ISO standard 19650
Basic understanding of BIM and Asset management

Knowledge and Skills :

Ability to read and interpret technical manuals and drawings
Excellent written and verbal communication skills.
Ability to prioritize work tasks.
Adaptable and flexible in approach to work required.
Effective problem-solving skills.
Be able to read and save cad drawings in dwg format.
Reliable -Meeting deadlines and good time management.
Detail conscious.
Results/tasks orientated.
Background knowledge/understanding or engineering or maintenance desirable.
Knowledge of workplace computer systems.
Experience in a similar position would be highly desirable.
Confidence and commitment to providing a high quality, professional service.
Excellent customer Service skills - ability to build and maintain rapport.
Ability and readiness to give instruction to peers-colleagues.

Location:

On-site -Gurugram, HR

Job Tags:

JBS

If this job description resonates with you, we encourage you to apply, even if you don t meet all the requirements. We re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Employment Type: Full Time, Permanent

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