Administration Manager

Location: Mumbai, Maharashtra

(Preferably Marathi speaking candidates should apply)

Role & responsibilities

SITE OFFICE ADMINISTRATION:

• To initiate Site Mobilization related to establishment of labour camp, site offices and guest houses for the new site
• Conduct daily site visit for monitoring labour and security personnel activity, housekeeping of material & labour camp arrangements
• Manage, monitor & evaluate site security performance on monthly basis
• Ensure there is no theft due to lack of security at site and in case of any, file FIR
• Ensure there are no accidents due to lack of safety equipments at site
• Ensure completion of Visa Processing Process for expats as per employment terms
• Maintain disciplinary code of conduct and control unauthorized movement of staff from one site location to another

INDUSTRIAL RELATION:

• Ensure necessary labour licenses are procured and the site is registered under statutory compliance like LWF & BOCW
• Liasoning with legal / statutory departments for permissions, licenses etc (BMC, MSEB, MTNL) for new connections as required
• Liasoning with civil police, traffic police for any civil / traffic related matters
• Liasoning with insurance providers and tie up with network hospitals incase of any accident at site

STATUTORY COMPLIANCES :

• Ensures the new joinee compliances (PF, ESIC & Others)
• Ensure all hospitalization cases are as per compliances

ONBOARDING :

• Ensure new joinee travel & accommodation arrangements as per employment terms
• Ensures & oversees the onboarding, induction and joining formalities of both Staff & Operative as per SOP
• Ensures that buddies or mentors are assigned to new joiners

HR OPERATIONS :

• Conduct Employee Engagement & Welfare activities
• Take necessary steps and action on absconding employees. Update Head Office team on all such cases.
• HRIS : Ensures and audits the completion of HRIS data for all the employees and new hires at site location
• HR MIS Report : Audits the completion of Monthly MIS report

PAYROLL PROCESS :

• Ensure biometric registration of all active employees / new joinee at respective site location
• Submit all Attendance, OD & Leave application to HO after due approvals
• Ensure OT Cards are duly verified before processing

EMPLOYEE RELATIONS :

• Resolve queries and grievances of Site employees in coordination with Project Manager and Head Office HR Dept.

MIS & REPORTS :

• Review & highlight any gaps and scope of improvement in the MIS Reports - Labour Accommodation, Employee Accommodation, Security Personnel, Hospitalization, Active / Inactive Employee List etc.