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Manager - Administration
Aeries Technology
posted 4mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
Qualification: Graduate/Postgraduate
Shifts (if any): 10:00 AMonwards (candidate should be flexible to do different hours based on the jobrequirements.)
Roles and Responsibilities:
- Transport/Fleet Management: Handling Employee requests, preparing cab rosters.
- Invoice Processing and Management: Responsible for verifying vendor and other Admin invoice receiving andprocessing further for approval and submission in timely manner.
- Workspace: Ensure employees uses the tool for booking their seats in advance, accordinglyarrangements to be made for food service for every day along with otherarrangements fall under office upkeep.
- Vendor Management: Responsible for overall vendor management, Schedule regular feedbackmeetings with vendor to ensure all operational issues and gaps are discussedand resolved.
- Coordinate with vendors / managed spaceservice providers to ensure the office services are run efficiently with nodisruptions and manage the night shifts with proactive pre-set SOPs in place.
- Cafeteria Management: Review the menu provided by vendor, ensure good quality of food isprovided. Ensure to conduct the food labtests are done with the help of empaneled agencies.
- PPM: Ensure PPMs are done efficiently for critical and non-critical assets, andrecords are maintained and shared to central Admin POC.
- ESG related data points are captured andmaintained handy with set frequency to share with the central Admin POC
- To manage and ensure regularinteractions with business stake holders are done and seek the feedback
- Manage and maintain immovable andmovable assets tagging and inventory
- To ensure timely payment of utility andvendors bills
- To manage, monitor and track renew ofannual maintenance contracts and agreements
- To ensure that the offices are in linewith common and customized brandings are maintained
- To ensure groomed security personnelsare deployed with proper screening
- Statutory compliances with records aremaintained
- To attend internal and external audits
- MIS creation and submission for all theoffices.
- Managing overall day shift operations,not limited to.
- ID card issuance and management:Onboarding and offboarding, revoking access, asset collection.
- Responsible for overall inventory ofAdmin assets and stock management along with monthly indent /order to processfor all the offices.
- Ensure Legal statutory compliancesare Up to date with 100% compliance score is achieved.
- Contribute and ensure internal andexternal audits are done successfully.
- Reports unsafe / abnormal conditions andunusual occurrences to the concerned teams.
- Event Co-ordination for company events.
- Ensure that FM quality of the servicesis always maintained at highest levels.
Requirements:
- Bachelors or master s degree inbusiness administration or related field.
- Minimum of 10+ years of experience inadministrative and facilities roles
- Proven experience in administrativeroles, preferably in facilities management.
- Strong organizational and multitaskingskills.
- Excellent communication andinterpersonal abilities. Should be conversant in English Kannada.
- Should be open to perform night shift,if required.
- Proficiency in MS Office and facilitymanagement software.
Skills:
- Problem-solving and decision-making capabilities.
- Attention to detail and a proactive approach.
- Ability to work independently and as part of a team.
- Strong negotiation and vendor management skills.
- Detail-oriented with a proactive approach to tasks.
Employment Type: Full Time, Permanent
Read full job descriptionPrepare for Administration Manager roles with real interview advice
What people at Aeries Technology are saying
Administration Manager salary at Aeries Technology
reported by
1
employee
with 16
years exp.
₹8.1
L/yr - ₹10.4
L/yr
16%
more
than the average Administration Manager Salary in India
View more details
What Aeries Technology employees are saying about work life
based on 328 employees
Flexible timing
Monday to Friday
No travel
Day Shift
Aeries Technology Benefits
View more benefits
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