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Manager - Administration
Aeries Technology
posted 1mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
- Transport/Fleet Management: Handling Employee requests, preparing cab rosters.
- Invoice Processing and Management: Responsible for verifying vendor and other Admin invoice receiving andprocessing further for approval and submission in timely manner.
- Workspace: Ensure employees uses the tool for booking their seats in advance, accordinglyarrangements to be made for food service for every day along with otherarrangements fall under office upkeep.
- Vendor Management: Responsible for overall vendor management, Schedule regular feedbackmeetings with vendor to ensure all operational issues and gaps are discussedand resolved.
- Coordinate with vendors / managed spaceservice providers to ensure the office services are run efficiently with nodisruptions and manage the night shifts with proactive pre-set SOPs in place.
- Cafeteria Management: Review the menu provided by vendor, ensure good quality of food isprovided. Ensure to conduct the food labtests are done with the help of empaneled agencies.
- PPM: Ensure PPMs are done efficiently for critical and non-critical assets, andrecords are maintained and shared to central Admin POC.
- ESG related data points are captured andmaintained handy with set frequency to share with the central Admin POC
- To manage and ensure regularinteractions with business stake holders are done and seek the feedback
- Manage and maintain immovable andmovable assets tagging and inventory
- To ensure timely payment of utility andvendors bills
- To manage, monitor and track renew ofannual maintenance contracts and agreements
- To ensure that the offices are in linewith common and customized brandings are maintained
- To ensure groomed security personnelsare deployed with proper screening
- Statutory compliances with records aremaintained
- To attend internal and external audits
- MIS creation and submission for all theoffices.
- Managing overall day shift operations,not limited to.
- ID card issuance and management:Onboarding and offboarding, revoking access, asset collection.
- Responsible for overall inventory ofAdmin assets and stock management along with monthly indent /order to processfor all the offices.
- Ensure Legal statutory compliancesare Up to date with 100% compliance score is achieved.
- Contribute and ensure internal andexternal audits are done successfully.
- Reports unsafe / abnormal conditions andunusual occurrences to the concerned teams.
- Event Co-ordination for company events.
- Ensure that FM quality of the servicesis always maintained at highest levels.
- Bachelors or master s degree inbusiness administration or related field.
- Minimum of 10+ years of experience inadministrative and facilities roles
- Proven experience in administrativeroles, preferably in facilities management.
- Strong organizational and multitaskingskills.
- Excellent communication andinterpersonal abilities. Should be conversant in English Kannada.
- Should be open to perform night shift,if required.
- Proficiency in MS Office and facilitymanagement software.
- Problem-solving and decision-making capabilities.
- Attention to detail and a proactive approach.
- Ability to work independently and as part of a team.
- Strong negotiation and vendor management skills.
- Detail-oriented with a proactive approach to tasks.
Employment Type: Full Time, Permanent
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