Senior Executive Administration and Facilities (Technical)

Position Title: Senior Executive Facilities and Admin

Department: Administration

Type of employment: Full time

Experience: 9- 10 years

Qualifications: Bachelors degree/Technical degree holder (ITI or BE in electrical)

Location: Prabhadevi, Mumbai (Near Siddhivinayak Temple)

Shifts: 11:00 AM onwards (candidate should be flexible to work as per the business requirement)

Key Responsibilities:

• Facility Setup & Operations: Expertise in biometric systems, server room, and UPS room setup/operations, with additional ESG (Environmental, Social, and Governance) experience preferred.
• Client Interaction: Confident in front-end customer interactions and discussions, ensuring smooth communication and relationship management.
• Real Estate Experience: Proven background in managing real estate projects, office space planning, and infrastructure management.
• Vendor Management: Extensive experience in vendor engagement, agreement execution, SLA formulation, KPI metric development, and performance evaluation.
• Procurement Coordination: Collaborate with procurement teams to finalize BOQs, execute contracts, and ensure seamless vendor onboarding and management.
• Regional Liaison: Coordinate with regional teams to maintain technical service standards, implement SOPs, and conduct cost-effective initiatives.
• Automation & Innovation: Experience in automation initiatives to drive operational efficiency and enhance service delivery.
• Soft Services & Fleet Management: Oversee soft services, including housekeeping, security, transport, and fleet operations, ensuring smooth employee transport and cab rostering.
• Invoice & Financial Management: Handle vendor invoicing, verification, and processing to ensure timely approvals and submissions.
• Workspace Management: Oversee seat bookings, cafeteria services, and employee amenities, ensuring office upkeep and efficiency.
• Cafeteria & Food Quality: Manage cafeteria operations, review vendor menus, and conduct food quality tests through authorized agencies.
• Preventive Maintenance (PPM): Ensure efficient PPM schedules for critical assets and maintain comprehensive records for administrative oversight.
• Compliance & Audit: Guarantee 100% legal and statutory compliance, support internal/external audits, and ensure safety standards are consistently met.
• Inventory & Asset Management: Maintain and manage admin assets, stock levels, and process monthly indents/orders across offices.

Qualifications:

• Technical degree holder (ITI or BE in electrical)
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficient in Soft Services and Technical admin

The Job responsibilities of the candidate shall include but not limited to the Job Description & to perform any other tasks/functions as required by the Company.