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Aeries Technology
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Executive/Senior Executive - Admin and Facilities
5-7 years
Bangalore / Bengaluru
1 vacancy
Executive/Senior Executive - Admin and Facilities
Aeries Technology
posted 4mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
- Transport/Fleet Management: Handling Employee requests, preparing cab rosters.
- Invoice Processing and Management: Responsible for verifying vendor and other Admin invoice receiving and processing further for approval and submission in timely manner.
- Workspace: Ensure employees uses the tool for booking their seats in advance, accordingly arrangements to be made for food service for every day along with other arrangements fall under office upkeep.
- Vendor Management: Responsible for overall vendor management, Schedule regular feedback meetings with vendor to ensure all operational issues and gaps are discussed and resolved.
- Coordinate with vendors / managed space service providers to ensure the office services are run efficiently with no disruptions and manage the night shifts with proactive pre-set SOPs in place.
- Cafeteria Management: Review the menu provided by vendor, ensure good quality of food is provided. Ensure to conduct the food lab tests are done with the help of empaneled agencies.
- PPM: Ensure PPMs are done efficiently for critical and non-critical assets, and records are maintained and shared to central Admin POC.
- ESG related data points are captured and maintained handy with set frequency to share with the central Admin POC
- MIS creation and submission for all the offices.
- Managing overall day shift operations, not limited to.
- New Joiners: ID card processing and allotment.
- ID card issuance and management: Onboarding and offboarding, revoking access, asset collection.
- Responsible for overall inventory of Admin assets and stock management along with monthly indent /order to process for all the offices.
- Ensure Legal & statutory compliances are Up to date with 100% compliance score is achieved.
- Contribute and ensure internal and external audits are done successfully.
- Reports unsafe / abnormal conditions and unusual occurrences to the concerned teams.
- Event Co-ordination for company events.
- Ensure that FM quality of the services is always maintained at highest levels.
- bachelors or masters degree in business administration or related field.
- Minimum of 5 years of experience in administrative and facilities roles
- Proven experience in administrative roles, preferably in facilities management.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities. Should be conversant in English & Kannada.
- Should be open to perform night shift, if required.
- Proficiency in MS Office and facility management software.
- Problem-solving and decision-making capabilities.
- Attention to detail and a proactive approach.
- Ability to work independently and as part of a team.
- Strong negotiation and vendor management skills.
- Detail-oriented with a proactive approach to tasks.
Employment Type: Full Time, Permanent
Functional Areas: HR & Admin
Read full job descriptionPrepare for Senior Executive roles with real interview advice
What people at Aeries Technology are saying
Rating based on 9 Senior Executive
reviews
Anonymous · Human Resources
in Mumbai
Salary was on time, complementary breakfast and meal service.
- Salary - Good
Poor & biased leadership. They start targeting people who speaks the truth. Lot of favouritism & backbitching. No promotions, No Increments, No Fun activities at all. Buttering members and gossipers will get over and above their actual capacity. Instead of complaining management doesn't take any action on these unruly peoples. They a..Read More
- Skill development - Bad
Senior Executive salary at Aeries Technology
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