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Executive/Senior Executive - Admin and Facilities
5-7 years
Bangalore / Bengaluru
1 vacancy
Executive/Senior Executive - Admin and Facilities
Aeries Technology
posted 2mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
- Transport/Fleet Management: Handling Employee requests, preparing cab rosters.
- Invoice Processing and Management: Responsible for verifying vendor and other Admin invoice receiving and processing further for approval and submission in timely manner.
- Workspace: Ensure employees uses the tool for booking their seats in advance, accordingly arrangements to be made for food service for every day along with other arrangements fall under office upkeep.
- Vendor Management: Responsible for overall vendor management, Schedule regular feedback meetings with vendor to ensure all operational issues and gaps are discussed and resolved.
- Coordinate with vendors / managed space service providers to ensure the office services are run efficiently with no disruptions and manage the night shifts with proactive pre-set SOPs in place.
- Cafeteria Management: Review the menu provided by vendor, ensure good quality of food is provided. Ensure to conduct the food lab tests are done with the help of empaneled agencies.
- PPM: Ensure PPMs are done efficiently for critical and non-critical assets, and records are maintained and shared to central Admin POC.
- ESG related data points are captured and maintained handy with set frequency to share with the central Admin POC
- MIS creation and submission for all the offices.
- Managing overall day shift operations, not limited to.
- New Joiners: ID card processing and allotment.
- ID card issuance and management: Onboarding and offboarding, revoking access, asset collection.
- Responsible for overall inventory of Admin assets and stock management along with monthly indent /order to process for all the offices.
- Ensure Legal & statutory compliances are Up to date with 100% compliance score is achieved.
- Contribute and ensure internal and external audits are done successfully.
- Reports unsafe / abnormal conditions and unusual occurrences to the concerned teams.
- Event Co-ordination for company events.
- Ensure that FM quality of the services is always maintained at highest levels.
- bachelors or masters degree in business administration or related field.
- Minimum of 5 years of experience in administrative and facilities roles
- Proven experience in administrative roles, preferably in facilities management.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities. Should be conversant in English & Kannada.
- Should be open to perform night shift, if required.
- Proficiency in MS Office and facility management software.
- Problem-solving and decision-making capabilities.
- Attention to detail and a proactive approach.
- Ability to work independently and as part of a team.
- Strong negotiation and vendor management skills.
- Detail-oriented with a proactive approach to tasks.
Employment Type: Full Time, Permanent
Functional Areas: HR & Admin
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