Admin Officer-Quetta

Job Description. TASKS & ACCOUNTABILITIES:. Arrange office/storage premises in implementation and development phases according to need

Make sure that documentation and other legalities pertaining to rented premises are completed and their renewals/notices are processed timely

Organize domestic and International travel and Manage guest house

Organize Meetings/ Workshops being held from IHHN Platform

Accommodation of Staff being travel as per IHHN Policy

Manage petty cash/Revolving cash for daily administration expenses

Supervise kitchen/refreshment supplies and maintain proper records. Determine office spaces and inventories required for staff needs

 Ensure the offices and working environment is clean and neat

Take care of office fixed assets repair and maintenance, also keeping close eye on office premises for any development required as per increase/decrease in number of staff

Ensure timely remittance of utility bills and maintenance of complete record

Keep close coordination with the local authorities, law enforcement agencies and maintain data base for all important contacts such as police rescue, fire brigade, civil defense, hospitals and WAPDA / telephone complaints offices to meet an emergency

Ensure that vehicle operation is carried out in compliance with the fleet policy and SOPs pertaining to fleet management are followed

Make sure that required vehicles are on board and available fleet meets program requirements

Ensure vehicles are equipped with required tools, first aid kits and emergency equipment at all time

Ensure log books are maintained, checked and drivers are held accountable for any variations in distance/fuel consumption

Prepare monthly fuel consumption and mileage reports analyzing efficiency of vehicles

Ensure that fuel to fuel monitoring is done and variations are noticed to get control over the misuse of vehicles

Check and guide security guards in performing their duties, deployed at Our Offices

Upkeep and maintain all Fire fight equipment and emergency exit safety measures

Check for irregularities (e.g. fire hazards, leaking water pipe, light left on, equipment malfunctions, unlock security doors) and report incidents or problems to the appropriate authority

Update contact details of staff members on a regular basis

Note: Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls

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