Executive Assistant To Director

A Role That Blends Organization and Impact Join Us as an Executive Assistant.

Job description :

1. Administrative and Organizational Support

• Manage daily schedules, appointments, and meetings for the assigned leader.
• Organize and coordinate travel arrangements, itineraries, and accommodations.
• Prepare and manage correspondence, reports, and presentations.
• Maintain an organized filing system for documents and records.

2. Communication and Liaison

• Act as the primary point of contact for internal and external communications on behalf of the leader.
• Coordinate with other departments to ensure smooth communication and workflow.
• Handle inquiries and requests promptly and professionally.

3. Event Planning and Coordination

• Assist in planning and organizing team meetings, events, and other activities.
• Ensure all arrangements, logistics, and follow-ups are effectively managed.

4. Time and Task Management

• Prioritize and manage multiple tasks to ensure deadlines are met.
• Proactively follow up on pending tasks and deliverables.

5. Confidentiality and Professionalism

• Handle sensitive and confidential information with discretion and integrity.
• Represent the leader in a professional manner in all interactions.

6. Process Optimization

• Identify opportunities to improve administrative workflows and processes.

Qualifications and Skills

• Bachelor's degree in any field.
• 2-4 years of experience as a Personal Assistant or in a similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to work independently and handle multiple priorities effectively.
• High level of discretion and professionalism when handling confidential matters.
• Strong interpersonal skills and the ability to build rapport across all levels of the organization