Executive Assistant To Director

Key Responsibilities

1. Administrative Support:
   
• Manage and organize the Director's calendar, including scheduling meetings, appointments, and travel.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Coordinate communication between the Director and internal/external stakeholders.
• Prepare and manage reports, presentations, and correspondence as required by the Director.

2 . Communication:

• Serve as the primary point of contact between the Director and other departments, faculty, staff, and external parties.
• Draft and proofread emails, letters, and other documents for the Director.
• Handle phone calls, emails, and inquiries, ensuring timely responses and follow-up

3.Meeting & Event Coordination:

• Organize and coordinate meetings, conferences, and events for the Director, ensuring all logistical details are managed.
• Take minutes during meetings and ensure follow-up on action items.
• Prepare agendas, reports, and materials for meetings as required.

4. Travel & Expense Management:

• Coordinate travel arrangements including flights, accommodations, and itineraries.
• Prepare expense reports and ensure proper documentation for financial approvals

5.Project Assistance:

• Assist with various ongoing projects and initiatives led by the Director.
• Support the Director with research, data collection, and preparation of project documentation.
• Help track project deadlines and ensure timely follow-ups on key deliverables.

6.General Office Management:

• Maintain filing systems and ensure that the Directors office runs smoothly.
• Coordinate the ordering of office supplies and equipment as needed.
• Assist with other administrative tasks as assigned by the Director.