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IIDE - The Digital School
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Assistant Manager - Facility Management
2-5 years
Mumbai
1 vacancy
Assistant Manager - Facility Management
IIDE - The Digital School
posted 4mon ago
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Fixed timing
Key skills for the job
Job Description
Key Responsibilities:
1. Facility Maintenance Support:
- Assist the Facility Manager in overseeing day-to-day campus operations, ensuring all infrastructure is well-maintained.
- Coordinate with maintenance staff, janitorial teams, and external contractors to address repair needs promptly.
- Ensure classrooms, offices, and common areas are clean, safe, and functional.
- Conduct routine inspections of the facility, identifying issues and ensuring they are resolved in a timely manner.
- Support the execution of maintenance schedules for key systems (e.g., HVAC, electrical, plumbing).
2. Safety Compliance:
- Ensure compliance with safety regulations and local building codes, including regular fire safety and emergency preparedness checks.
- Assist in implementing safety protocols for students, staff, and visitors, ensuring adherence to campus safety guidelines.
- Support the management of campus security systems, including CCTV, alarms, and access controls.
3. Budget Resource Assistance:
- Assist in managing the facilities budget, keeping track of expenditures and identifying cost-saving opportunities.
- Work closely with vendors and suppliers, helping to negotiate contracts and manage relationships.
- Assist in managing inventory for maintenance supplies and ensuring materials are restocked in a timely manner.
4. Space Utilization Event Coordination:
- Help optimize the use of campus space, coordinating with academic departments to ensure efficient use of classrooms, meeting rooms, and event spaces.
- Provide logistical support for campus events, working closely with the event planning team to ensure facilities are prepared for activities.
- Oversee the setup of audio-visual equipment, seating, and other logistical requirements during campus events.
5. Sustainability Environmental Initiatives:
- Support sustainability projects, such as energy-saving initiatives and waste management.
- Assist in managing recycling programs and promoting eco-friendly practices on campus.
6. People Vendor Management:
- Supervise maintenance, janitorial, and security teams, ensuring they follow schedules and complete tasks efficiently.
- Foster a positive working environment and help in training team members on safety protocols and maintenance best practices.
- Act as a liaison between vendors, suppliers, and internal stakeholders to ensure smooth operations.
Requirements Skills:
- Minimum 2-3 years of experience in facility management, co-working space management, or a related role.
- Basic knowledge of building systems, safety regulations, and facility maintenance processes.
- Strong organizational skills with the ability to manage multiple tasks and priorities.
- Excellent communication skills for working with vendors, contractors, and internal teams.
- Problem-solving abilities and quick decision-making in high-pressure situations.
- Proficiency with Google Workspace (Docs, Sheets, etc.) and facility management software.
- A degree in Facility Management, Engineering, or a related field is preferred.
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Employment Type: Full Time, Permanent
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IIDE - The Digital School Benefits
Cafeteria 
Team Outings Education Assistance Job Training 
Work From Home 
Education Assistance 
Soft Skill Training 
Job Training 
Free Transport 
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