Human Resource and Administration Executive

We are seeking a dynamic and energetic HR & Office Operations Specialist to join our team. This role combines HR responsibilities [70%] with the management of office operations [30%] to create a positive and engaging workplace experience. The ideal candidate will have a passion for people, an eye for detail, and a knack for maintaining a vibrant and efficient work environment. She would be primarily responsible for People Experience, Workplace Happiness, Culture Building, and Operational Excellence. This role ensures a motivated workforce and a well-functioning office environment that supports business growth.

Human Resources (HR) Responsibilities

1. Attracting and Nurturing Talent:
   
• Assist the Team in Talent Acquisition, Management and Retention.
2. Employee Engagement and Development:
   
• Organize social & CSR activities, team-building sessions, and recreational events to foster a cohesive and motivated workforce.
• Plan and coordinate training programs to support employee development and skill enhancement.
3. Employee Relations:
   
• Act as a point of contact for employee queries and concerns, fostering a positive work culture.
• Support performance management processes and promote constructive feedback mechanisms.
4. HR Compliance and Documentation:
   
• Maintain accurate employee records, including attendance, leave, and personal information.
• Ensure adherence to labor laws and company policies.

Office and Academy Operations Responsibilities

1. Office Maintenance and Housekeeping:
   
• Supervise housekeeping and admin staff to ensure the office remains clean, organized, and well-maintained.
• Oversee office supplies, equipment, and facility management.
2. Team Support and Logistics:
   
• Manage and coordinate the activities of office assistants to ensure operational efficiency.
• Organize travel arrangements, including bookings for flights, accommodation, and transportation.
3. Vendor and Asset Management:
   
• Collaborate with vendors to procure office supplies, equipment, and services.
• Maintain inventory and oversee office assets to ensure their optimal use.
4. Academy Operations, Event and Meeting Coordination:
   
• Manage Academy Operations and Schedules
• Assist in planning and executing company events, meetings, and training sessions.
• Ensure logistical support for seamless event execution.

Key Skills and Competencies

• Strong interpersonal and communication skills.
• Exceptional organizational and multitasking abilities.
• Flexibility in managing shifting priorities and abilities to work effectively in a collaborative, team-oriented environment.
• A proactive mindset with the ability to handle challenges effectively.
• Proficiency in Google Workspace [Office Suite - Word, Excel, Powerpoint].
• Knowledge of HRMS is an advantage.
• Experience in using GenAI tools for productivity and process optimization.

Qualifications and Experience

• Bachelors degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in HR and office operations roles.
• Familiarity with labor laws and office management practices.